MHS Student Services/Guidance Office Secretary

Sylvania; Three Oaks Township (MI); On-site; USD 40,000 - 50,000; Full time

Job summary

River Valley School District in Michigan is seeking a dedicated Middle/High School Student Services/Guidance Office Secretary. The role supports counseling staff, handles enrollment, records, and communications, and ensures accurate filing of sensitive student information.

The position requires a high school diploma, strong computer skills with MS Office, and the ability to manage multiple tasks with professionalism. Evening hours may be required as needed to support school operations.

Qualifications

• High school diploma and at least one year of related experience or training
• Excellent grammar, spelling, and word processing skills
• Ability to read, write, and solve simple mathematical problems
• Willingness to take additional training and work flexible hours if needed

Responsibilities

• Serve as secretary to the middle/high school counseling staff
• Process and file reports for the Student Services Office in a timely manner
• Transmit immunization records to health officials
• Maintain data in the student management system with counselor/administration
• Assist with enrollment of new and returning students
• Prepare materials and labels for mailings as requested
• Prepare materials for parent-teacher conferences
• Process grades, issue deficiency notices, and draft staff communications
• Inventory, order, and receive office supplies
• Answer calls and route messages to appropriate staff
• Mail college applications and transcripts requests
• Manage incoming/outgoing mail and filing for counseling staff
• Maintain appointment schedules and arrange meetings
• Type memorandums and distribute information to staff/community
• Establish confidential student records/files
• Prepare Building’s Annual Education Report
• Perform other duties as assigned by Principal

Skills

Grammar & spelling

Interpersonal skills

Confidentiality

Time management

Problem solving

Reading/writing basic math

Education

High school diploma

Some college/post high school training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Email/Internet

Job description

RIVER VALLEY SCHOOL DISTRICT

INTERNAL/EXTERNAL POSTING

Position: Middle High School Student Services / Guidance Office Secretary (Annual – 220 days)

Starting Wage: Compensation will be based on experience and qualifications in alignment with the Support Staff Handbook, Secretary - Level 3 Pay Schedule

Location: River Valley Middle High School

Reports To: MHS Principal

QUALIFICATIONS

Required

• Has a high school diploma and at least one year of related experience and/or training in similar position
• Has excellent grammar, spelling, and word processing skills to compose routine correspondence
• Is able to read, write, and solve simple mathematical problems
• Demonstrates good work ethic and high standards for work performance
• Has excellent interpersonal skills and a cooperative attitude
• Has ability to understand written and oral instructions
• Has ability to maintain strict confidentiality and understands the effects it has on others
• Is able to prioritize and efficiently manage a variety of simultaneous office tasks/activities
• Is professional, exercises tact, and responds well under pressure
• Has ability to problem solve, make decisions, and take responsibility for own decisions
• Has experience working with office machines and doing routine office procedures, i.e., filing, sorting mail, running copies, etc.
• Has experience using Microsoft Office software, i.e., Word, Excel, and PowerPoint; and experience using the Internet and sending/receiving e-mail messages
• Is willing to take additional training or classes to improve job skills
• Is willing to work evening and flexible hours if needed

Preferred

• Has experience with desktop publishing
• Has experience developing and maintaining student files
• Has experience working with student headcount data
• Has some college and/or post high school training in similar position

RESPONSIBILITIES

• 1.Serves as the secretary to the middle/high school counseling staff.
• 2.Assists with compiling, processing, filing, and completing the necessary reports required by the Student Services Office in a timely manner.
• 3.Maintains and transmits the necessary immunization records to the appropriate health officials.
• 4.Organizes, processes, maintains, and inputs all pertinent data into the computerized student management system, i.e., student enrollment information, demographic data, class changes, in cooperation with the counseling staff and administration.
• 5.Assists with the enrollment of new and returning students.
• 6.Prepares the necessary materials and generates labels for mailings as requested.
• 7.Prepares materials and information needed for parent-teacher conferences.
• 8.Processes teacher grades, produces deficiency notices, and prepares staff communication for the distribution of student report cards as directed by the administration.
• 9.Inventories, orders, and receives materials and office supplies as needed.
• 10.Places or answers telephone calls, responds to routine questions, provides or takes accurate messages, and routes calls to appropriate persons.
• 11.Assists counseling staff and administration with the mailing of college applications and requests for transcripts.
• 12.Opens, screens, and routes all mail including maintaining an organized system for filing and processing incoming and outgoing correspondence for counseling staff.
• 13.Maintains a schedule of appointments and meetings and makes arrangements for such meetings as needed.
• 14.Types memorandums, letters, complex documents and correspondence; and distributes information to staff and community as directed.
• 15.Establishes and maintains appropriate, confidential student records/files.
• 16.Prepares the Building’s Annual Education Report under the direction of the Building Principal.
• 17.Performs other temporary or regular duties as assigned by the Building Principal or his/her designee.

Questions may be directed to Mark Bensinger, Middle High School Principal at [phone] or email him at [e-mail]

Date of Posting: September 18, 2026 Deadline Date: Until Filled

The River Valley School District Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation, gender identity, or gender expression, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, collectively “Protected Classes,” in its programs and activities, including employment opportunities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Any person who believes that they have been discriminated against or denied equal opportunity or access to the District’s programs, activities, or services may contact the District at: 15480 Three Oaks Road, Three Oaks, MI 49128, 269-756-9541.

www.rivervalleyschools.org