High School Guidance Secretary

Sylvania; Dowagiac (MI); On-site; USD 34,000 - 43,000; Full time

Job summary

Dowagiac Union Schools is seeking a High School Guidance Secretary to support students and staff in the guidance office. Responsibilities include maintaining transcripts, managing registration, and coordinating calendars for IEPs and events.

The ideal candidate has PowerSchool Management experience, proficiency with Google Suite and Microsoft Office, and a strong ability to multitask in a fast-paced environment while maintaining confidentiality.

Qualifications

• PowerSchool Management experience
• Google Suite experience
• Ability to maintain confidentiality
• Understanding and ability to work with high school-aged students
• Strong written and verbal communication skills
• Pleasant/polite personality and professional disposition
• Ability to work in a fast-paced environment
• Proficient in technology skills (Microsoft Word & Excel)
• Follows appropriate communication channels
• Ability to complete tasks based on requested deadlines
• Prior office experience and general office equipment skills
• Ability to efficiently handle multiple tasks at once
• Knowledge of record-keeping/student accounting
• Ability to lead student registration, withdraws, and processing
• Willingness to be flexibility in responsibilities to support where/when needed in the office and with district projects
• Willingness to coordinate large projects and events
• Willingness to assist with and attend occasional after hour activities such as conferences, Honors Night, and graduation
• Ability to organize and maintain transcripts, Parchment, scholarships and other post secondary needs
• Ability to coordinate and maintain calendar for IEPs, scheduling rooms, and sub coverage
• Other duties as assigned

Responsibilities

• Coordinate and maintain calendar for IEPs, scheduling rooms, and sub coverage
• Organize transcripts, Parchment, scholarships and other postsecondary needs
• Lead student registration, withdrawals, and processing
• Coordinate large projects and events
• Attend occasional after-hours events such as conferences, Honors Night, and graduation
• Provide clerical support in the guidance office
• Support district projects as needed
• Maintain confidentiality and professional communication

Skills

Confidentiality

Communication

Multi-tasking

Organization

Interpersonal skills

Office support

Professional disposition

Education

High School Diploma

Associate Degree or higher preferred

Tools

PowerSchool Management

Google Suite

Microsoft Word

Microsoft Excel

Job description

DOWAGIAC UNION SCHOOLS

243 S. Front Street

DOWAGIAC, MI 49047

PHONE: [phone] FAX: [phone]

July 2026

VACANCY LISTING

HIGH SCHOOL GUIDANCE SECRETARY

QUALIFICATIONS:

• PowerSchool Management experience
• Google Suite experience
• Ability to maintain confidentiality
• Understanding and ability to work with high school-aged students
• Strong written and verbal communication skills
• Pleasant/polite personality and professional disposition
• Ability to work in a fast-paced environment
• Proficient in technology skills (Microsoft Word & Excel)
• Follows appropriate communication channels
• Ability to complete tasks based on requested deadlines
• Prior office experience and general office equipment skills
• Ability to efficiently handle multiple tasks at once
• Knowledge of record-keeping/student accounting
• Ability to lead student registration, withdraws, and processing
• Willingness to be flexibility in responsibilities to support where/when needed in the office and with district projects
• Willingness to coordinate large projects and events
• Willingness to assist with and attend occasional after hour activities such as conferences, Honors Night, and graduation
• Ability to organize and maintain transcripts, Parchment, scholarships and other post secondary needs
• Ability to coordinate and maintain calendar for IEPs, scheduling rooms, and sub coverage
• Other duties as assigned

REQUIREMENTS:

• High School Diploma (Associate Degree or higher preferred)

DEADLINE TO APPLY: Until Filled

AN EQUAL OPPORTUNITY EMPLOYER