Student Services & Administrative Clerk

Enterprise State Community College; Golden Springs (AL); On-site; USD 30,000 - 48,000; Full time

Job summary

Gadsden State Community College in Alabama is seeking a Clerk to provide clerical and administrative support including data entry, filing, document preparation, scanning, mail distribution, and maintaining confidential student and program files. The role also handles reports, payroll, tutor contracts, purchasing, grant documentation, student correspondence, recruitment, and program materials.

The position serves as receptionist, answering phones, greeting visitors, assisting students, and

Qualifications

• Graduation from high school or GED certificate plus a minimum of 15 semester hours of postsecondary education in business or office-related coursework required.
• Associate’s degree is preferred.
• One year of experience in business or office-related work preferred.
• Strong skills in Microsoft Office preferred.
• Experience using computer systems and software in an educational or office environment preferred.
• Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic.

Responsibilities

• Performs general clerical functions including filing, data entry, sorting, word processing, document preparation, scanning, mail distribution, and mail-outs.
• Maintains participant databases, operating records, payroll, inventory, time, statistical data, and confidential office records.
• Checks documents for accuracy and performs data entry.
• Assists with the required reports, including compiling Annual Performance Report data.
• Creates newsletters, informational pamphlets, flyers, and program materials.
• Assists the Director/Assistant Director with payroll and tutor hiring, and staff leave records.
• Prepares requisitions, submits invoices, and obtains vendor quotes.
• Coordinates mid-term progress reports, sends grade letters, and other student correspondence.
• Assist students with the application process and recruitment.
• Creates and updates forms and maintains program files.
• Assists with monitoring grant budgets and maintaining financial documentation.
• Acts as receptionist, answers phones, greets visitors, and provides customer service.
• Operates computers, scanners, copiers, calculators, and other office equipment are operated.
• Serves on college committees as assigned.
• Complies with ACCS, Gadsden State Community College, and applicable grant policies, procedures, regulations, and guidelines.
• Performs additional duties as assigned by the supervisor.

Skills

Communication skills

Typing 30 wpm

Task learning ability

Confidentiality

Interpersonal skills

Regulatory knowledge

Ethical conduct

Education

HS diploma or GED + 15 college hours

Associate degree preferred

Tools

Microsoft Office

Job description

Gadsden State Community College in Alabama is seeking a Clerk to provide clerical and administrative support including data entry, filing, document preparation, scanning, mail distribution, and maintaining confidential student and program files. The role also handles reports, payroll, tutor contracts, purchasing, grant documentation, student correspondence, recruitment, and program materials.

The position serves as receptionist, answering phones, greeting visitors, assisting students, and