Data Entry Clerk (Current Gadsden ISD Employees Only)

Gadsden Independent School District (NM); Chaparral (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

Gadsden Independent School District in New Mexico is seeking an entry data clerk to input information into computer systems and verify accuracy. The role requires careful handling of confidential documents and strong attention to detail, ensuring data integrity and timely processing for school records.

Responsibilities include formatting data as shown on screen, resolving discrepancies with standard procedures, and maintaining organized records.

Qualifications

• Ability to enter alphabetic, numeric, or symbolic data accurately.
• Proficiency in basic math and data verification procedures.
• Maintaining confidentiality of documents and data.
• Strong attention to detail and organization.
• Ability to learn standard procedures for data entry.

Responsibilities

• Enter data into computer following on-screen format and codes.
• Verify data by reviewing, correcting, deleting or re-entering as needed.
• Compare entered data with source documents to detect errors.
• Maintain confidentiality of all entered data and sources.
• Respond to inquiries regarding entered data and keep records updated.

Skills

Data entry

Typing speed

Attention to detail

Confidentiality

Basic math

Education

High school diploma

Job description

SUMMARY

Enters school data into computer or onto magnetic tape or disk for subsequent data entry by performing the following duties:

Other duties may be assigned.

Prepares data for computer entry by compiling and sorting information; establishing entry priorities.

Processes documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the principal for resolution.

Keeps track of received data and source documents.

Prepares and sorts source documents, and identifies and interprets data to be entered.

Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes.

Verifies entered data by reviewing, correcting, deleting, or reentering data; purging files to eliminate duplication of data.

Compares data entered with source documents, or reenters data in verification format on screen to detect errors.

Maintains confidentiality with all documents data entered.

Makes necessary corrections to information entered.

Compiles, sorts, and verifies accuracy of data to be entered.

Keeps record of work completed.

Transmits entered information into database.

Files or routes source documents after entry.

Responds to inquiries regarding entered data.

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL/MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Maintains emotional control under stress.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.