Student Records & Registrar Services Specialist

University of Oklahoma; Oklahoma City (OK); On-site; USD 15,000 - 25,000; Full time

Job summary

The University of Oklahoma Office of the Registrar is seeking a detail‑oriented records technician to support front desk operations and routine student record requests. This role ensures confidentiality while processing transcripts, enrollment verifications, and FERPA‑compliant documentation.

Under supervision, you will review requests, communicate with students and campus offices, and help maintain accurate records and timely responses.

Qualifications

• High School diploma or GED.
• 12 months of office/clerical experience.

Responsibilities

• Processes routine student and academic record requests, including enrollment verifications, official transcripts, letters of good standing, loan deferment documentation, professional licensure forms, and other Registrar-related documentation.
• Reviews requests for completeness and accuracy, retrieves and updates student records as appropriate, and communicates with students and University offices to resolve issues and complete requests in accordance with University policies and FERPA requirements.
• Provides professional and responsive service to students, faculty, staff, and other constituents by answering and directing phone calls, monitoring and responding to voicemails, assisting visitors, and providing information regarding Registrar services, processes, forms, and deadlines while sitting at the front desk reception area.
• Serves as a primary point of contact for routine Registrar inquiries and directs specialized questions to the appropriate staff or University office.
• Monitors, organizes, prioritizes, and responds to the shared Registrar email inbox, ensuring inquiries are appropriately addressed or routed to the appropriate staff member.
• Maintains timely communication and follows up on outstanding requests while ensuring student information is handled confidentially and in accordance with University policies and FERPA requirements.
• Supports enrollment-related Registrar processes by reviewing, preparing, and processing documentation associated with student enrollment and status.
• Assists with enrollment verifications, student status, academic records, and other official documentation while coordinating with internal University offices to ensure requests are completed accurately and timely.
• Provides administrative support for the daily operations of the Office of the Registrar Health Campus, including scanning, indexing, filing, maintaining electronic and paper records, preparing routine correspondence and documents, and monitoring work queues.
• Assists with Registrar projects and process improvements while maintaining the confidentiality and integrity of student records.

Skills

Customer service

Clerical tasks

Data entry

Education

High School diploma or GED

Job description

The University of Oklahoma Office of the Registrar is seeking a detail‑oriented records technician to support front desk operations and routine student record requests. This role ensures confidentiality while processing transcripts, enrollment verifications, and FERPA‑compliant documentation.

Under supervision, you will review requests, communicate with students and campus offices, and help maintain accurate records and timely responses.