Academic Records & Transcript Specialist I

Oklahoma State University; Stillwater (OK); On-site; USD 21,000 - 28,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking a detail‑oriented Administrative Support Specialist I to support the Academic Records Unit. You will handle transcript requests, manage the eTranscript site, and ensure accuracy of student records in Banner.

Responsibilities include processing record changes, scanning/imaging, and maintaining data integrity for current and former students. This role requires teamwork, reliability, and adherence to university procedures.

Qualifications

• High School/GED is acceptable with degree conferred by start date.
• One year of clerical/customer service experience.
• Post-secondary Education May Substitute For Years Of Required Experience.
• Proficient with common software packages (e.g. Microsoft Word and Excel).
• Bachelor's Business or related field is preferred

Responsibilities

• Fulfill official transcript requests and eTranscript processing.
• Maintain the eTranscript administrative site.
• Legacy transcript record conversion and providing customer service.
• Process changes to student academic records in Banner.
• Ensure the integrity of student records in the University SIS.

Skills

Microsoft Word

Excel

Clerical experience

Customer service

Education

High School/GED (degree must be conferred on or before agreed upon start date)

Bachelor's Business or related field

Tools

Banner

Job description

Oklahoma State University in Stillwater is seeking a detail‑oriented Administrative Support Specialist I to support the Academic Records Unit. You will handle transcript requests, manage the eTranscript site, and ensure accuracy of student records in Banner.

Responsibilities include processing record changes, scanning/imaging, and maintaining data integrity for current and former students. This role requires teamwork, reliability, and adherence to university procedures.