Student Records & Registrar Operations Specialist

Ajcunet; City of Syracuse (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Health insurance options

35 hour work week

403(b) retirement match

Job summary

Le Moyne College in Syracuse, NY seeks a Registrar Specialist to support centralized registration and academic records. You will handle student records, coordinate documentation, and resolve routine to moderately complex registration issues.

Responsibilities include processing updates to records, enforcing policies, supervising student workers, and ensuring data integrity across systems like Ellucian Colleague and OnBase. Some evenings and weekends may be required.

Qualifications

• Bachelor’s degree or equivalent combination of education, experience, and training (preferably in higher education).
• Professional demeanor and ability to interact well with others in a fast-paced operation.
• Strong interpersonal communication skills in both written and oral communications.
• Demonstrated time management and organization skills with the ability to take initiative.
• Advanced word-processing skills and database experience, including Microsoft Office. Proficient in Excel.
• Strong analytical skills, with the ability to pull, compile, and present data in a meaningful way.
• Attention to detail is essential.
• Respect for confidential information; working knowledge of FERPA is preferred.
• Experience with Colleague Datatel, Unity OnBase, Parchment: Digital credential service, and a higher education setting preferred.

Responsibilities

• Contribute to day-to-day operations of the Registrar’s office.
• Interpret and enforce Federal, State, and College policies, rules, and regulations as appropriate.
• Provide excellent customer service to the constituents of the Registrar’s Office regarding student records.
• Effectively communicates a broad range of policy and procedural information to students, former students, faculty and staff.
• Manage a team of student workers including hiring, training, evaluating, planning, timekeeping, scheduling and assigning work activities.
• Oversee front office to provide feedback that ensures continued professionalism, accuracy, and efficiency.
• Process and manage updates to student records in accordance with college and federal policies using Ellucian Colleague, Unity OnBase, Parchment, Informer, and other software tools.
• Routinely review data entry and student records information to ensure data integrity.
• Draft and update internal business process documentation.
• Track, process, and manage all orders for office materials and testing supplies.
• Oversee communications within the Registrar’s Office, including email inbox and phone calls.
• Complete compliance processes for State Authorization, certifications, licensure programs, and enrollment verifications.
• Attend College events as needed (some evenings and weekends).
• Perform other duties as assigned.

Skills

Professional demeanor and ability to互动

Interpersonal communication

Time management

Excel

Word processing

Data analysis

Attention to detail

FERPA knowledge

Colleague Datatel Unity OnBase Parchm/

Education

Bachelor’s degree or equivalent (preferably in higher education)

Tools

Colleague Datatel

Unity OnBase

Parchment

Job description

Le Moyne College in Syracuse, NY seeks a Registrar Specialist to support centralized registration and academic records. You will handle student records, coordinate documentation, and resolve routine to moderately complex registration issues.

Responsibilities include processing updates to records, enforcing policies, supervising student workers, and ensuring data integrity across systems like Ellucian Colleague and OnBase. Some evenings and weekends may be required.