Assistant Registrar: Student Records & Registration

Kids for the Future; Memphis (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

LeMoyne-Owen College in Memphis, TN seeks an Assistant Registrar to manage daily Records Office operations under the Registrar, ensuring accurate undergraduate academic standings and timely delivery of official information. This role requires a bachelor’s degree and 2–5 years in a Registrar/Student Records setting, with familiarity in Ellucian/Colleague, SEVIS, and FERPA policies.

The Assistant Registrar will coordinate Add/Drop, enrollment verification, transcripts, and graduation tasks, with

Qualifications

• Bachelor's degree required.
• 2–5 years of experience in a Registrar's Office/Student Records in higher education.
• Experience with VA benefits is preferred but not required.
• Experience with Ellucian/Colleague is strongly preferred.

Responsibilities

• Provide quality customer-focused support in person and by phone for internal and external customers.
• Process Add/Drop, withdrawals, and registration activities as required.
• Handle enrollment verifications requested by students and third parties.
• Assist with ASAP program, including some evening work and after-hours orientation sessions.
• Support registration during peak periods, including evenings and weekends.
• Audit student files each term to ensure all documents are on file.
• Assist with grade changes and notifications; maintain/update academic records.
• Maintain Academic Plan data in Colleague and student files; support data needs with reports and spreadsheets.
• Respond to inquiries and route correspondence; represent the Registrar on committees as needed.
• Interact with academic leaders and staff; assist with transcript processing and enrollment verification.
• Assist Graduation tasks with Transfer/Graduation Analyst.

Skills

Communication skills

Organizational skills

Analytical skills

Confidentiality

Multitasking

Education

Bachelor's degree

Tools

Ellucian/Colleague

SEVIS

FERPA

Job description

LeMoyne-Owen College in Memphis, TN seeks an Assistant Registrar to manage daily Records Office operations under the Registrar, ensuring accurate undergraduate academic standings and timely delivery of official information. This role requires a bachelor’s degree and 2–5 years in a Registrar/Student Records setting, with familiarity in Ellucian/Colleague, SEVIS, and FERPA policies.

The Assistant Registrar will coordinate Add/Drop, enrollment verification, transcripts, and graduation tasks, with