Registrar

LMC Le Moyne College; United States; On-site; USD 87,000 - 96,000; Full time

Benefits offered by this job

403(b) match

Tuition assistance

Health insurance

Health Savings Account

Life insurance

Disability insurance

Voluntary benefits

Paid holidays

Generous PTO

35‑hour work week

Job summary

Le Moyne College in Syracuse, NY seeks a Registered professional to lead the Office of the Registrar. You will oversee student records, enrollment certifications, degree audits, and compliance with FERPA while guiding a team dedicated to accurate data and efficient registration processes.

Candidates should have a Master’s degree and at least five years in a registrar’s office within higher education, with strong leadership, data reporting and collaboration skills.

Qualifications

• Master’s degree in Higher Education or related field.
• Minimum of five years of progressively responsible experience in a registrar's office or related office within higher education.
• Thorough knowledge of FERPA and protecting student educational records.
• Strong knowledge of regulatory, professional, and ethical guidelines in enrollment management.
• Experience with Ellucian Colleague (preferred) and scheduling/data reporting tools.

Responsibilities

• Oversee all aspects of the Registrar's Office, including budgeting, grading, transfer credits, registration, calendars and course offerings.
• Lead a high‑performing team and ensure compliance, integrity and data security of student records.
• Collaborate with IT and institutional partners to deliver data strategies and support audits and reporting.

Education

Master’s Degree in Higher Education or related field

Tools

Ellucian Colleague

Scheduling software

Data reporting tools

Document imaging systems

Job description

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values‑based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad. Our Mission: Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society. Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.

POSITION SUMMARY The Registrar serves as the College’s FERPA Compliance Officer and is responsible for the leadership, management, integrity, and security of all student academic records. The Registrar is entrusted with providing vision, leadership, and management oversight for all administrative functions of the Office of the Registrar, ensuring the integrity, security, and accessibility of student records and academic data. The Registrar leads a dedicated team responsible for oversight of student academic records and registration processes, including the maintenance and long term retention of student academic records; the development of the academic calendar and schedule of classes; classroom assignments; course registration system and processes; the collection and distribution of student grades; the certification of enrollment and degrees; the certification for graduation and preparation of diplomas; the enforcement of academic policies; and the maintenance of basic enrollment and demographic data.

Principal Duties and Essential Functions

Duties and Responsibilities Manage all aspects of the College’s Registrar’s Office and student records including, but not limited to, department budget, grading, transfer credit, registration, first‑year placements, academic calendars, course scheduling, degree and enrollment certifications, submissions to the National Student Clearinghouse, degree audits, the College’s academic calendar, catalog, and course offerings. Oversee the management of policies, processes, and operations of the College in relation to academic records and student success. Serve as the College’s FERPA Compliance Officer and supervises the protection of student educational records under federal privacy regulations. Motivate and lead a high‑performance management team; supervise, train, manage, develop team members. Provide leadership for a complex operation that supports students, faculty, advisors, and others across the institution. Maintain and advocate for the highest level of compliance, integrity, and transparency in all areas, especially for educational information and records. Responsible for NYS Department of Labor ETPL program certifications to support grant funding for student enrollment. Serve as the Custodian of Records for Cazenovia College and other legacy records; overseeing the maintenance and management of transcripts, diplomas, and other student records for the closed college. Maintain and manage our student self‑service system in collaboration with Information Technology (IT) with regard to access, training, development and implementation of curriculums, advisor information, and overall utilization. Assist Institutional Research (IR) on providing information related to internal data requests that will not be made external. Collaborate with Information Technology (IT) and college partners to deliver data strategies that foster data literacy and integrity among users to better achieve operational goals, improve efficiencies and help inform strategic decisions. Support the college on accurate and timely responses supporting compliance with federal and state requirements as well as institutional audits. Supervise the Director of Academic Athletic Compliance. Remain current on higher education regulations, accreditation standards, industry best practices, and emerging technologies impacting records and registration services. Manage the registration relationships between partner institutions. Serve as a College representative on college‑wide committees as needed.

Job expectations for all Le Moyne College employees

Demonstrates and role‑models all of Le Moyne’s mission‑based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties. Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture. Supports cura personalis by treating all individuals with dignity, professionalism and kindness. Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals. Demonstrates excellent work attendance, reliability and work ethic. Attends and actively participates in required meetings and training sessions. Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness. Must complete all required federal, state, institution and department trainings. Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends. Performs a variety of related duties as assigned.

Qualifications

• Master’s Degree required; preferred in the areas of High Education, College Student Personnel, Student Affairs Administration, or a related field.
• Minimum of five years of progressively responsible experience in a registrar's office or related office within higher education (preferred).
• Thorough knowledge of FERPA and addressing related concerns with regard to the protection of student educational records.
• Demonstrated strong knowledge of regulatory, professional, and ethical guidelines in enrollment management to ensure compliance with college, state, federal, and other outside agency rules and regulations.
• Demonstrated expertise in the use of student information systems (Ellucian Colleague preferred), scheduling software, data reporting tools, and document imaging systems.
• Strong technical skills.
• Strong leadership and management skills, with the ability to motivate and inspire staff.
• Excellent analytical, problem‑solving, communication, interpersonal, change‑management, and conflict resolution skills.
• Ability to work collaboratively with faculty, staff, and students.
• A demonstrated pattern of sound judgement, tact, and the ability to handle confidential and sensitive information appropriately.

Le Moyne Benefits

• 403(b) Retirement contribution- (9.5% Employer match)
• Generous tuition coverage
• Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
• Health Savings Accounts- (Partially Employer funded)
• Basic Life & AD&D Insurance- (Employer paid)
• Short and Long Term Disability Insurance (Employer paid)
• Supplemental Life & AD&D Insurance
• Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
• 12 paid holidays
• Generous time off package
• 35 hour work week
• Pay Range: $87,000-96,000

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Le Moyne College Mission

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society. Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.