Student Records Archivist (Work-Study)

Ivy Tech Community College; Columbus (IN); On-site; USD 19,000 - 22,000; Part time

Job summary

Ivy Tech Community College in Columbus, IN is seeking a dedicated Work-Study student to assist the Surgical Technology and Central Service Technician programs with organizing historical student records.

You will scan paper records, label and file electronically, verify completeness, maintain confidentiality under FERPA, and help ensure archives meet accreditation standards. This role supports program administrators and provides hands-on experience in records management.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to follow established filing and document-management procedures.
• Basic computer and scanning skills.
• Ability to work independently and complete tasks accurately.
• Ability to maintain confidentiality when handling sensitive student information.

Responsibilities

• Scan paper copies of past Surgical Technology and Central Service Technician student records for electronic storage.
• Accurately label and organize electronic files using the established filing system.
• Review scanned documents to ensure they are complete, legible, and saved in the appropriate location.
• Organize existing paper files as they are processed.
• Maintain strict confidentiality of all student records and information in accordance with FERPA and College policies.
• Assist with identifying missing, duplicate, or incorrectly filed documents and report concerns to the appropriate program faculty or staff.
• Follow established record-retention procedures and accreditation requirements for maintaining student documentation.
• Perform other related organizational and clerical duties as assigned.

Skills

Attention to detail

Organizational skills

Independent work

Confidentiality

Tools

Scanning software

Job description

Ivy Tech Community College in Columbus, IN is seeking a dedicated Work-Study student to assist the Surgical Technology and Central Service Technician programs with organizing historical student records.

You will scan paper records, label and file electronically, verify completeness, maintain confidentiality under FERPA, and help ensure archives meet accreditation standards. This role supports program administrators and provides hands-on experience in records management.