Federal Work-Study - Surgical Technology

Ivy Tech Community College; Columbus (IN); On-site; USD 19,000 - 22,000; Part time

Job summary

Ivy Tech Community College in Columbus, IN is seeking a dedicated Work-Study student to assist the Surgical Technology and Central Service Technician programs with organizing historical student records.

You will scan paper records, label and file electronically, verify completeness, maintain confidentiality under FERPA, and help ensure archives meet accreditation standards. This role supports program administrators and provides hands-on experience in records management.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to follow established filing and document-management procedures.
• Basic computer and scanning skills.
• Ability to work independently and complete tasks accurately.
• Ability to maintain confidentiality when handling sensitive student information.

Responsibilities

• Scan paper copies of past Surgical Technology and Central Service Technician student records for electronic storage.
• Accurately label and organize electronic files using the established filing system.
• Review scanned documents to ensure they are complete, legible, and saved in the appropriate location.
• Organize existing paper files as they are processed.
• Maintain strict confidentiality of all student records and information in accordance with FERPA and College policies.
• Assist with identifying missing, duplicate, or incorrectly filed documents and report concerns to the appropriate program faculty or staff.
• Follow established record-retention procedures and accreditation requirements for maintaining student documentation.
• Perform other related organizational and clerical duties as assigned.

Skills

Attention to detail

Organizational skills

Independent work

Confidentiality

Tools

Scanning software

Job description

The Work-Study student will assist the Surgical Technology and Central Service Technician programs with the organization and electronic storage of historical student records. This position will help ensure program records are maintained in an organized, secure, and accessible manner in accordance with College policies and applicable accreditation requirements.

Primary Responsibilities

• Scan paper copies of past Surgical Technology and Central Service Technician student records for electronic storage.
• Accurately label and organize electronic files using the established filing system.
• Review scanned documents to ensure they are complete, legible, and saved in the appropriate location.
• Organize existing paper files as they are processed.
• Maintain strict confidentiality of all student records and information in accordance with FERPA and College policies.
• Assist with identifying missing, duplicate, or incorrectly filed documents and report concerns to the appropriate program faculty or staff.
• Follow established record-retention procedures and accreditation requirements for maintaining student documentation.
• Perform other related organizational and clerical duties as assigned

Pay Rate $15.00/hour

Qualifications

• Strong attention to detail and organizational skills.
• Ability to follow established filing and document-management procedures.
• Basic computer and scanning skills.
• Ability to work independently and complete tasks accurately.
• Ability to maintain confidentiality when handling sensitive student information.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.