Student Life Programs & Operations Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 44,000 - 68,000; Full time

Benefits offered by this job

Up to 22 days of vacation, 10 holidays

Competitive health insurance

Metro transit U-Pass

Tuition benefits

Job summary

Washington University in St. Louis invites applications for an Office of Student Life Administrative Specialist.

The role oversees operational functions, provides administrative support to the office, adjunct faculty, student organizations and publications, ensuring accurate forms and excellent service to students, faculty, staff and visitors. The position emphasizes coordination of budgets, copyright permissions, payroll support, event assistance, and communications such as newsletters.

Qualifications

• High school diploma or equivalent.
• 3 years office experience.
• Computer experience (MS Word and Excel).
• Data entry experience.
• Prior experience in a university setting working with students.
• Administrative support experience.
• Computer experience (Asana, student information systems).
• Customer service experience.

Responsibilities

• Ensures core operational functions of the Office of Student Life are completed and maintains a welcoming environment for guests.
• Supports student publications by consulting with student editors, maintaining copyright permission files, monitoring annual budget expenditures, invoicing and payment records.
• Ensures accurate and timely completion of state bar exam certification paperwork; generates letters; and counsels on questions related to state bar exam paperwork.
• Provides administrative and payroll support to adjunct faculty.
• Supports student organizations with event support and ProCard expenditures.
• Performs general administrative duties, including publishing the Office of Student Life newsletter and scheduling make-up classes and review sessions.
• Performs other duties as assigned.

Skills

Computer Literacy

Payroll Systems

Excel

Word

Outlook

PowerPoint

Workday Software

Tools

Asana

Student Information Systems

Job description

Washington University in St. Louis invites applications for an Office of Student Life Administrative Specialist.

The role oversees operational functions, provides administrative support to the office, adjunct faculty, student organizations and publications, ensuring accurate forms and excellent service to students, faculty, staff and visitors. The position emphasizes coordination of budgets, copyright permissions, payroll support, event assistance, and communications such as newsletters.