Student Life Admin Coordinator — Dean of Students

Tufts University; Medford Hillside (MA); Hybrid; USD 58,000 - 80,000; Full time

Job summary

Tufts University’s Dean of Students Office seeks an Administrative Coordinator to provide comprehensive administrative and operational support. The role involves serving as a primary contact for students and families, coordinating meetings and events, managing records and financial processes, and supporting cross‑functional initiatives with discretion and professionalism.

Work is hybrid, requiring collaboration with colleagues across the Division of Student Life to promote student well‑being,

Qualifications

• High School /GED
• College degree may serve as a substitute for some years of experience
• Related Experience 5+ years
• Advanced knowledge of Microsoft office suite
• Ability to monitor financial transactions
• Strong organizational and interpersonal skills

Responsibilities

• Serves as primary point of contact for the Dean of Students Office: interacting with students, families, faculty, staff, and internal/external constituents.
• Coordinates meetings and administrative initiatives: scheduling, agendas, materials, and action items; recruit, hire, onboard, train graduate interns and student staff.
• Tracks project timelines, deliverables, and action items; follows up with members to support timely completion.
• Maintains departmental records and resources: data gathering, spreadsheets, databases, and reporting.
• Coordinates departmental financial administration, purchasing, and expense reconciliation: invoicing, reimbursements, and transactions.
• Plans and coordinates logistics for meetings, programs, and events: venues, catering, AV, signage, and on-site support.
• Provides administrative coordination for projects and initiatives: systems, forms, and cross-functional support.
• Performs other duties as needed.

Skills

Interpersonal skills

Microsoft Office

Financial transactions

Time management

Communication

Education

High School Diploma

Bachelor's degree preferred / substitute experience

Job description

Tufts University’s Dean of Students Office seeks an Administrative Coordinator to provide comprehensive administrative and operational support. The role involves serving as a primary contact for students and families, coordinating meetings and events, managing records and financial processes, and supporting cross‑functional initiatives with discretion and professionalism.

Work is hybrid, requiring collaboration with colleagues across the Division of Student Life to promote student well‑being,