Dean’s Office: Senior Administrative Assistant

The Friedman School of Nutrition Science and Policy; Medford Hillside (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

The Fletcher School at Tufts University in Medford, MA, seeks an Administrative Assistant to the Dean to provide high-level support, manage complex calendars, coordinate travel, and handle confidential communications. The role interfaces with internal and external stakeholders and requires discretion and professionalism.

Responsibilities include overseeing office operations, supporting budget tracking, preparing reports, and coordinating meetings and events.

Qualifications

• High School Diploma / GED with 5–7 years of administrative experience OR a Bachelor's degree with 3+ years of experience.
• Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheets and databases.
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.

Responsibilities

• Provides advanced administrative support for the Dean’s Office, including scheduling meetings and travel for the Dean and Executive Associate Dean.
• Oversees daily operation of the office; tracks status on ongoing matters and follows up as required.
• Triages phone calls and prioritizes e-mail; researches and resolves customer problems and concerns.
• Gathers data, conducts research and organizes information; creates and maintains spreadsheets and databases and prepares reports.

Skills

Administrative support

Office suite

Calendar management

Travel coordination

Communication

Budget management

Education

Bachelor's degree

High School Diploma or GED

Tools

Microsoft Office

Excel

Databases

Job description

The Fletcher School at Tufts University in Medford, MA, seeks an Administrative Assistant to the Dean to provide high-level support, manage complex calendars, coordinate travel, and handle confidential communications. The role interfaces with internal and external stakeholders and requires discretion and professionalism.

Responsibilities include overseeing office operations, supporting budget tracking, preparing reports, and coordinating meetings and events.