Student Health & Counseling Center Office Administrator

St Thomas University Inc; Norland (FL); On-site; USD 30,000 - 36,000; Full time

Job summary

St Thomas University Inc. seeks an Office Assistant to support the Student Health Services & Counseling Center.

The role handles front-desk reception, appointment scheduling, insurance coordination, and immunization records, while maintaining confidential student files and processing related materials. Responsibilities include website updates, supplies management, and supervision of student workers, with a strong emphasis on privacy and professional student service.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• 1–3 years office/clerical experience, preferably in health services, medical office, or higher education.
• Proficiency in Microsoft Office and Outlook; willing to develop computer skills as needed.
• Strong communication and interpersonal skills; customer-focused with professional demeanor.
• Ability to maintain privacy and confidentiality (Title IX, FERPA, HIPAA).

Responsibilities

• Greet students as office receptionist and ensure services are provided promptly and professionally.
• Schedule appointments and assist Director and Personal Counselor with inquiries.
• Coordinate student health insurance information and enrollment with the Business Office.
• Collect, review, and process immunization records; maintain confidential student files.
• Prepare, assemble, and distribute materials for mailings and correspondence.
• Order and track office supplies and process related invoices.
• Maintain and update department website content as needed.
• Supervise student employees and perform other duties as assigned.

Skills

Communication skills

Interpersonal skills

Customer service

Attention to detail

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

St Thomas University Inc. seeks an Office Assistant to support the Student Health Services & Counseling Center.

The role handles front-desk reception, appointment scheduling, insurance coordination, and immunization records, while maintaining confidential student files and processing related materials. Responsibilities include website updates, supplies management, and supervision of student workers, with a strong emphasis on privacy and professional student service.