Student Health & Counseling Center Admin Specialist

St Thomas University; Miami Gardens (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

St. Thomas University is seeking an Office Assistant for the Student Health Services & Counseling Center in Miami Gardens. The role provides daily administrative support, schedules appointments, manages student health insurance information, and maintains immunization records.

You will assist staff, greet students, and help keep confidential files up to date. Qualifications include a high school diploma (associate/bachelor's preferred), 1–3 years’ office experience, strong communication, and

Qualifications

• High school diploma or equivalent required; associate or bachelor’s preferred.
• 1–3 years office/administrative/receptionist experience, preferably in health services or higher education.
• Proficiency with computers: MS Office and Outlook; willingness to learn current tech.

Responsibilities

• Greet students as office receptionist and ensure timely service.
• Schedule appointments for health services staff; handle inquiries by phone or in person.
• Coordinate student health insurance information with the Business Office; assist enrollment.
• Collect, review, and process student immunization records.
• Maintain confidential student files, including health insurance data.
• Prepare and distribute materials for mailings and department correspondence.
• Order and track office supplies; process related invoices and expenses.
• Maintain and update department website pages as needed.
• Perform other duties as assigned by the department.

Skills

communication

interpersonal skills

confidentiality

independent work

attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Job description

St. Thomas University is seeking an Office Assistant for the Student Health Services & Counseling Center in Miami Gardens. The role provides daily administrative support, schedules appointments, manages student health insurance information, and maintains immunization records.

You will assist staff, greet students, and help keep confidential files up to date. Qualifications include a high school diploma (associate/bachelor's preferred), 1–3 years’ office experience, strong communication, and