Student Health & Counseling Receptionist – Admin Support

Greater St. Cloud; Saint Cloud (MN); On-site; USD 29,000 - 39,000; Part time

Job summary

Minnesota State is seeking an intermediate Office & Admin Specialist to serve as the primary administrative support for Counseling and Psychological Services and the Student Health Center at St. Cloud State University.

You will manage confidential records, coordinate access and scheduling, and ensure privacy compliance. The role requires strong communication, customer service, and computer skills, with duties including documentation, scheduling, and adherence to state and federal privacy rules.

Qualifications

• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Customer service skills to provide prompt and accurate information in person, by phone, and via email.
• Knowledge of standard computer software for word processing, spreadsheets, and databases.

Responsibilities

• Administers highly confidential medical and counseling records processes.
• Coordinates patient access and scheduling systems.
• Supports immunization compliance and privacy requirements (HIPAA, FERPA, data practices).
• Explains complex processes to customers clearly and accurately.

Skills

Communication

Customer service

Computer skills

Medical terminology

Follow instructions

Tools

Word processing

Spreadsheets

Databases

Job description

Minnesota State is seeking an intermediate Office & Admin Specialist to serve as the primary administrative support for Counseling and Psychological Services and the Student Health Center at St. Cloud State University.

You will manage confidential records, coordinate access and scheduling, and ensure privacy compliance. The role requires strong communication, customer service, and computer skills, with duties including documentation, scheduling, and adherence to state and federal privacy rules.