Student Success Administrative Coordinator

St Thomas University Inc; Norland (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

St Thomas University Inc. is seeking an Administrative Assistant to provide comprehensive admin support for university-wide academic advising at The Bobcat Academic Achievement Center.

You will serve as the main point of contact for students, faculty, staff, and visitors, manage appointments and calendars, and support events and special projects that foster student success and retention.

Qualifications

• Associate degree in business/office admin or related field required.
• Two years of administrative support or customer service in higher education preferred.
• Proficient with Microsoft Office Suite and standard office technology.
• Strong scheduling, communication, and confidentiality skills (FERPA awareness).

Responsibilities

• Serve as the first point of contact for students, faculty, staff, and visitors.
• Schedule advising appointments and manage calendars; coordinate events.
• Prepare correspondence, reports, agendas, and meeting minutes.
• Process purchase requests, invoices, travel arrangements, and admin transactions.
• Maintain confidential records and support advising initiatives and workshops.

Skills

Customer service

Microsoft Office

Calendar management

Written & verbal communication

Attention to detail

Education

Associate's degree in business administration

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

St Thomas University Inc. is seeking an Administrative Assistant to provide comprehensive admin support for university-wide academic advising at The Bobcat Academic Achievement Center.

You will serve as the main point of contact for students, faculty, staff, and visitors, manage appointments and calendars, and support events and special projects that foster student success and retention.