Executive Administrative Specialist, Student Affairs

The University of Texas at El Paso; El Paso (TX); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Retirement programs

Paid vacation & sick leave

Paid holidays

Employee discounts

Education assistance

Job summary

The University of Texas at El Paso is seeking an Administrative Assistant to support the Vice President for Student Affairs and related offices. This role handles confidential information, calendar management, front desk operations, and correspondence with internal and external stakeholders.

Responsibilities include processing purchase requisitions, assisting with invoices and expense reports, and coordinating contracts, MOUs, and events.

Qualifications

• Associate's degree or equivalent from two-year college or technical school.
• Five years related experience and training; or equivalent combination of education and experience.
• Experience in an office setting. Experience handling sensitive and confidential information.

Responsibilities

• Provides administrative and clerical support to the Vice President for Student Affairs and other units within the division.
• Manages calendars, correspondence, and front desk operations with confidentiality.
• Prepares information for purchase requisitions and assists with invoices and expense reports.
• Coordinates contracts, MOUs, and agreements across the Division and supporting departments.
• Assists with program logistics, training, and event coordination; maintains filing systems.

Skills

Administrative support

Microsoft Office

Calendar management

Front desk operations

Confidentiality

Education

Associate's degree or equivalent

Tools

Microsoft Office

Job description

The University of Texas at El Paso is seeking an Administrative Assistant to support the Vice President for Student Affairs and related offices. This role handles confidential information, calendar management, front desk operations, and correspondence with internal and external stakeholders.

Responsibilities include processing purchase requisitions, assisting with invoices and expense reports, and coordinating contracts, MOUs, and events.