Presidential Affairs Executive Coordinator

Moraine Valley Community College; Palos Hills (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Moraine Valley Community College seeks an experienced Executive Assistant to the President to manage calendars, draft and edit communications, and coordinate governance activities. You will serve as a primary liaison for internal and external stakeholders, ensuring smooth operations and timely follow-through on commitments.

The role requires discretion, professional writing, and the ability to manage multiple priorities under tight deadlines in a college environment.

Qualifications

• Proven history of providing high-level administrative and project support to senior executives.
• Exceptional attention to detail, with strong organizational, communication, and time management skills.
• Demonstrated experience in report writing, planning, and preparing professional presentations.
• Possesses strong political acumen; ability to navigate governmental, organizational, and social settings effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Driver’s License required.
• Occasional travel, limited weekend, and/or evening hours may be required.

Responsibilities

• Collaborate with the President to promote their public presence and institutional priorities through well-crafted newspaper articles, press releases, and public communications.
• Manage and coordinate the President’s calendar and schedule, including internal and external meetings, community engagement activities, speaking engagements, and special events.
• Monitor and manage the President’s email inbox as needed, flagging urgent communications, drafting responses, and ensuring timely and appropriate follow-through.
• Research, monitor, compile, and synthesize information on current events, legislative issues, and higher education trends to support the President’s messaging and position statements.
• Draft, edit, and proofread speeches, letters, and other communications on behalf of the President with a high level of accuracy, clarity, and professionalism.
• Work closely with the Senior Executive Assistant and Board Liaison to provide support with Board of Trustees meetings, materials preparation, and documentation.
• Assist with governance and Board matters, ensuring accurate record-keeping and procedural compliance.
• Maintain a high standard of written communication, with exceptional grammar, spelling, and attention to detail.
• Serve as a trusted point of contact for internal and external stakeholders, representing the President’s Office with professionalism and discretion.
• Support the work of the Executive Leadership Team as needed.
• Coordinate meeting materials and background information in advance to ensure the President is well-prepared for all engagements.
• Attend meetings as needed and accurately record minutes, ensuring timely distribution and proper documentation of action items, decisions, and follow-up tasks.
• Oversee sensitive and confidential information with the highest level of discretion and professionalism.
• Make sound, independent decisions while exercising good judgment in high-pressure or time-sensitive situations.
• Communicate clearly, respectfully, and professionally, while also being assertive and decisive when necessary.
• Perform other duties and responsibilities as assigned by the President.

Skills

Executive support

Calendar management

Communication

Project coordination

Attention to detail

Office software

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Moraine Valley Community College seeks an experienced Executive Assistant to the President to manage calendars, draft and edit communications, and coordinate governance activities. You will serve as a primary liaison for internal and external stakeholders, ensuring smooth operations and timely follow-through on commitments.

The role requires discretion, professional writing, and the ability to manage multiple priorities under tight deadlines in a college environment.