Student Employee Pool-Admissions, Assessment & Financial Aid

Experience Champaign Urbana; Champaign (IL); On-site; USD 32,000 - 48,000; Full time

Job summary

Experience Champaign Urbana is seeking a detail-oriented administrative assistant to join our team at our Champaign location. The role involves handling phone calls, greeting visitors, and coordinating messages with professional communication.

The position requires basic clerical skills, data entry, document management, and proficiency in Microsoft Office. The successful candidate will support daily operations, assist with filing, and contribute to project work as needed.

Qualifications

• Respond to phone calls and greet visitors professionally.
• Assist with entering data and maintaining accurate records.
• Support with filing systems and document management.
• Provide general clerical support and assist with events as needed.

Responsibilities

• Answer phones, greet visitors, respond to inquiries, and take messages.
• Open, sort, and distribute mail and email; support department communication.
• Assist with data entry, filing, and creating documents in Microsoft Office.

Skills

Phone etiquette

Data entry

Customer service

Record keeping

Tools

Microsoft Office Suite

Job description

Overview

Essential Job Functions include answering phone calls and greeting visitors, attempting to respond to inquiries and provide appropriate information, and taking messages when needed. Other duties include filing and retrieving documents, records, and reports; opening, sorting, and distributing incoming correspondence (including faxes and email); delivering, picking up, and distributing internal mail and packages for the department as needed; creating documents using Microsoft Office applications; learning additional computer programs to assist with data entry; assisting with completing forms in accordance with department procedures; creating and managing paper or electronic filing systems, recording information, updating paperwork, or maintaining documents; providing assistance with website content as needed; operating office equipment (copiers, PCs, and/or phone systems); working independently and efficiently; assisting with special projects, research, and events; and performing other related duties as assigned.