Student Administrative Assistant Career Services (FWS)

Oklahoma City Community College; Oklahoma City (OK); On-site; USD 13,000 - 15,000; Part time

Job summary

Oklahoma City Community College is seeking a Student Administrative Assistant for the Career Services department. This part-time role offers essential administrative support, ideal for students who want hands-on experience while developing critical skills in a higher education environment.

The position involves various responsibilities, including greeting visitors, managing appointments for the Director, and assisting in event planning. Flexible hours are available, not exceeding 25 hours per week, typically scheduled Monday to Friday.

Qualifications

• Proficient in Microsoft Office Suite.
• Strong organizational skills essential for appointment management.
• Professional demeanor required for visitor interaction.

Responsibilities

• Greet visitors and manage incoming calls.
• Set and manage appointments for the Director.
• Create and maintain spreadsheets and reports.
• Assist with career fairs and workshops.
• Maintain office supplies inventory.

Skills

Proficiency in Microsoft Office Suite

Strong organizational and communication skills

Professional demeanor

Punctual

Reliable

Ability to maintain confidentiality

Job description

General Description

The Student Administrative Assistant in Career Services will provide essential administrative support to the Career Success and Workforce Development department, ensuring efficient daily operations. This role is ideal for students seeking hands‑on experience in office administration, plus offers a valuable opportunity to develop administrative skills and gain insight into career services operations within a higher education setting.

Reports To

Director of Career Services and Workforce Development

Required Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and communication skills
• Professional demeanor
• Punctual
• Reliable
• Ability to maintain confidentiality

Physical Demands/Working Conditions

The position involves primarily sedentary office work with occasional lifting of up to 10 pounds, frequent communication with students, staff, and faculty, and use of a computer and related office equipment. The work environment is an indoor office setting.

Preferred Qualifications

• None

Required Training

• Quarterly compliance training as assigned by the institution

Work Hours

As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday–Friday

Department

Career Success and Workforce Development Center

Job Open Date

08/21/2025

Job Close Date

Open Until Filled

HR Contact

Beth Holmes

Job Duties

• Greet visitors, answer incoming calls, and direct inquiries to the Director or other appropriate OCCC staff.
• Set and manage appointments for the Director, including scheduling meetings and sending reminders, and prepare appropriate materials for meetings.
• Create and maintain spreadsheets, organize digital and physical files, and assist in preparing and creating reports and presentations.
• Draft correspondence for the Director and assist with email communications.
• Aid in research, planning, and executing career fairs, workshops, Lunch & Learns, and other departmental events.
• Perform tasks such as photocopying, scanning, and maintaining office supplies inventory.
• Assist with special projects and tasks as assigned to support the Director and department goals.

Safety & Policy & Procedures

• Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
• Contribute to a safe educational & working environment.
• Adhere to established safety and health procedures and practices to provide injury and illness prevention for self and others.
• Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.
• Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others.