Facilities Management Office Assistant - Student

Oklahoma City Community College; Oklahoma City (OK); On-site; USD 11,000 - 16,000; Part time

Benefits offered by this job

Flexible hours around class schedule

On-campus position

Job summary

Oklahoma City Community College is seeking a Facilities Management Office Assistant–Student to support office operations, answer phones, greet customers, route inquiries, and help maintain inventories. The position runs Monday–Friday during normal hours and is limited to 25 hours per week, with reporting to the Facilities Management Administrative Manager.

Responsibilities include data entry in Excel/Access/Word, scheduling and coordinating work orders, and assisting with special projects while

Qualifications

• Ability to read and follow oral and written instructions.
• Accurate typing and word processing skills.
• Positive human relations skills.
• Positive communication skills.
• Basic math skills.
• Must be punctual and reliable.

Responsibilities

• Provide front office coverage and answer phone calls.
• Greet walk-in customers and direct to appropriate departments.
• Enter data into Excel spreadsheets, Access databases, and Word documents.
• Enter and track work orders using Fresh Service software.
• Assist with monthly inventory of office supplies and equipment.

Skills

Reading instructions

Typing

Word processing

Interpersonal skills

Communication skills

Punctuality

Reliable

Basic math

Tools

Windows OS

Microsoft Office

Excel

Access

Word

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Datatel Position ID PHPA8FEDWORK0A / PHPA9STEPROG0A

Annual Hours

Annual Hours As needed or assigned not to exceed 25 hours per week.

Placement Range

Placement Range $10.00

Position Type

Position Type Student Employee

Job Category

Job Category Student

General Description

The Facilities Management Office Assistant-Student provides support to the Facilities Management office staff by carrying out a variety of administrative and clerical functions to support office operations. The position works with the Facilities Management Administrative Coordinator to ensure that the Facilities Management Administration office is staffed to answer phone calls and greet customers Monday-Friday during normal operating hours of 7:30am-5pm.

Reports To

Reports To Facilities Management Administrative Manager

What position(s) reports to this position?

None

Current OCCC student enrolled in a minimum of 6 hours for the Fall or Spring semester or enrolled in a minimum of 3 hours for the Summer semester.
OR
Current OCCC student with a Federal Work Study award.

Required Knowledge, Skills & Abilities

Ability to read and follow oral and written instructions
Accurate typing and word processing skills
Positive human relations skills
Positive communication skills
Basic math skills
Must be punctual and reliable

Physical Demands/Working Conditions

1. GENERAL PHYSICAL REQUIREMENTS :
Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.
2. PHYSICAL ACTIVITIES :
This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, vendors, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.
This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position.
This position requires the person to frequently operate equipment that involves repetitive motions of fingers, hands, and wrists.
3. VISUAL ACUITY :
This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
4. WORKING CONDITIONS
This position performs the essential functions in an indoor, office setting.

Preferred Qualifications

Basic knowledge of Windows computer operating systems and Microsoft Office Suite.
Previous experience working in an office environment.

Required Training

Work Hours

As arranged around class schedule, Monday through Friday, 7:30 a.m. to 5:00 p.m. Not to exceed 25 hours per week.

Department

Department Facilities Management

Job Open Date

Job Open Date 07/13/2026

Job Close Date

Open Until Filled No

HR Contact

Special Instructions to Applicants

Posting Number

Posting Number Student, Work Study, Temporary_0402951

Job Duties

Job Duties (Position Specific)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement)

Provides front office coverage in the absence of the Facilities Management Administrative Manager ensuring to provide excellent customer service
Receive and routes phone calls to appropriate individuals
Take detailed messages for missed phone calls using the online call log and route to the appropriate individuals
Greet walk-in customers and direct them to appropriate individuals or departments on campus
Dispatch maintenance, custodial or other Facilities Management staff to address issues on campus via the radio
Enter and track Facilities Management work orders utilizing Fresh Service work order software
Enter data into Microsoft Excel Spreadsheets, Access Databases, and Word Documents
Assist the Facilities Management Administrative Coordinator with completing a monthly inventory of office supplies, first aid kit(s), printer toner levels, printer paper levels and identifying items to be ordered
Assist the Facilities Management Administrative Coordinator and other department members on special projects
Assist other areas of Facilities Management such as Building and Campus Services, Building Maintenance and Operations and Material Control as needed
Complete all required Safe Colleges Training
Other duties as needed
MARGINAL FUNCTIONS
Maintain the accurate and efficient filing of all Facilities Management documents.
Receives, sorts, disseminates, and files all incoming and outgoing Facilities Management mail.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you a current OCCC student enrolled in a minimum of 6 hours for the Fall or Spring semester or enrolled in a minimum of 3 hours for the Summer semester,OR a current OCCC student with a Federal Work Study award.?
  • Yes
  • No
• * Have you attached all required documents?
  • Yes
  • No