Strategic Senior Executive Assistant & Operations Support

Markent Personnel, Inc.; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

Markent Personnel, Inc. is seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations in a fast-paced investment firm in Pittsburgh.

The role blends executive support with operational, business development, and office duties. The ideal candidate will be highly organized, proactive, and capable of managing complex calendars, travel, and communications with internal teams, clients, and vendors.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs and develop solutions.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Concur or a travel/expense platform is a plus.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, and scheduling priorities.
• Coordinate domestic travel arrangements and detailed itineraries.
• Anticipate conflicts and shifting priorities to keep activities on track.
• Prepare reports, correspondence, presentations, and other materials.
• Coordinate meetings, materials, catering, and logistics.
• Assist with travel expense reporting and reconciliation.
• Support CRM and internal communications for business development initiatives.

Skills

Executive support

Organizational skills

Communication

Interpersonal skills

Attention to detail

Proactive mindset

MS Office

Tools

Concur

Microsoft Teams

Zoom

Outlook

Job description

Markent Personnel, Inc. is seeking a Senior Administrative Assistant to support senior leadership and day-to-day operations in a fast-paced investment firm in Pittsburgh.

The role blends executive support with operational, business development, and office duties. The ideal candidate will be highly organized, proactive, and capable of managing complex calendars, travel, and communications with internal teams, clients, and vendors.