Senior Executive Assistant for Growth-Driven Leadership

Client Growth Resources, Inc; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

Client Growth Resources, Inc is seeking a Senior Administrative Assistant to support senior leadership at a growing investment firm in Pittsburgh. The role combines executive support with day-to-day operations, requiring organization, proactivity, and professionalism.

You will manage complex calendars, travel, expense reporting, CRM administration, and internal communications, while maintaining discretion and building relationships across teams.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions.
• Strong attention to detail and a high level of personal accountability.
• Resourceful, dependable, and comfortable working both independently and as part of a collaborative team.
• Ability to maintain discretion and professionalism when handling sensitive or confidential information.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts, changing priorities, and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.
• Coordinate meetings, materials, catering, and logistics; maintain conference rooms and office supplies.
• Provide reception coverage and assist with general administrative tasks.
• Coordinate travel schedules and prepare itineraries for senior team members; assist with expense reporting and reconciliation.
• Maintain documentation related to travel and expenses; support CRM administration and internal communications.

Skills

Executive support

Organizational skills

Communication

Proactive

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Client Growth Resources, Inc is seeking a Senior Administrative Assistant to support senior leadership at a growing investment firm in Pittsburgh. The role combines executive support with day-to-day operations, requiring organization, proactivity, and professionalism.

You will manage complex calendars, travel, expense reporting, CRM administration, and internal communications, while maintaining discretion and building relationships across teams.