Senior Executive Assistant & Office Operations Lead

Soap Creek Resources; Pittsburgh (Allegheny County); Presencial; USD 60 000 - 95 000; Tempo integral

Resumo da oferta

Soap Creek Resources seeks a Senior Administrative Assistant to support senior leadership in a fast-paced investment firm in Pittsburgh. You will manage calendars, coordinate domestic travel, prepare reports, and assist with business development and office operations.

The ideal candidate has 6+ years of admin experience, outstanding organization, and professional communication. Proficiency with MS Office, Concur, and virtual meeting tools is required; you will own projects and help maintain a

Qualificações

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions.
• Strong attention to detail and a high level of personal accountability.
• Resourceful, dependable, and comfortable working both independently and as part of a collaborative team.
• Ability to maintain discretion and professionalism when handling sensitive or confidential information.
• Comfortable working in a fast-paced, growing, and evolving organization.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Concur or a comparable travel and expense management platform preferred.
• Comfortable using virtual meeting and conferencing platforms, including Microsoft Teams and Zoom.

Responsabilidades

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts, changing priorities, and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.

Conhecimentos

Executive support

Calendar management

Travel coordination

CRM administration

Communication skills

Ferramentas

MS Word

Excel

PowerPoint

Outlook

Concur

Descrição da oferta de emprego

Soap Creek Resources seeks a Senior Administrative Assistant to support senior leadership in a fast-paced investment firm in Pittsburgh. You will manage calendars, coordinate domestic travel, prepare reports, and assist with business development and office operations.

The ideal candidate has 6+ years of admin experience, outstanding organization, and professional communication. Proficiency with MS Office, Concur, and virtual meeting tools is required; you will own projects and help maintain a