Strategic Scheduling Specialist

Simera; San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination activities. The ideal candidate is proactive, reliable, and comfortable coordinating multiple schedules with stakeholders.

You will work with teams across locations, ensure timely confirmations and reminders, and maintain accurate scheduling data in calendars and CRM systems. Remote-friendly role requiring strong communication and problem-solving skills.

Qualifications

• Experience in scheduling/coordinating or similar roles.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Strong computer and digital skills.
• Ability to work independently and collaborate effectively with remote teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Scheduling management

Multitasking

Follow-up

Professional communication

CRM proficiency

Tools

Google Calendar

Microsoft Outlook

Google Workspace

Job description

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination activities. The ideal candidate is proactive, reliable, and comfortable coordinating multiple schedules with stakeholders.

You will work with teams across locations, ensure timely confirmations and reminders, and maintain accurate scheduling data in calendars and CRM systems. Remote-friendly role requiring strong communication and problem-solving skills.