Remote Scheduling Coordinator | Detail-Driven & Proactive

Simera; San Francisco (CA); On-site; USD 60,000 - 84,000; Full time

Job summary

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination across teams. You will coordinate multiple schedules, communicate with clients and internal stakeholders, and ensure efficient, accurate scheduling.

This role requires strong communication, detail orientation, and proficiency with Google Calendar, Outlook, and CRM tools. You will support remote teams, create scheduling reports, and help optimize scheduling processes.

Qualifications

• Experience in scheduling, coordination, administrative support, customer service, appointment setting, or similar roles.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Experience communicating with customers, clients, employees, or other stakeholders.
• Strong computer and digital skills.
• Ability to manage multiple schedules and deadlines accurately.
• Ability to work independently and collaborate with remote teams.
• Reliable internet connection and setup for remote work.
• Professional, organized, dependable, and proactive attitude. English proficiency as needed for English-speaking customers/teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across teams, locations, and time zones as needed.
• Maintain scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up on pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and suggest improvements to processes.
• Maintain a professional, customer-focused approach in all scheduling interactions.

Skills

Communication

Organization

Detail-oriented

Calendar management

Multi-tasking

Follow-up

Professionalism

Google Calendar

Microsoft Outlook

CRM tools

Remote work

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Spreadsheets

Job description

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination across teams. You will coordinate multiple schedules, communicate with clients and internal stakeholders, and ensure efficient, accurate scheduling.

This role requires strong communication, detail orientation, and proficiency with Google Calendar, Outlook, and CRM tools. You will support remote teams, create scheduling reports, and help optimize scheduling processes.