Strategic Scheduling Coordinator

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a highly organized Scheduling Coordinator in San Francisco, CA to manage calendars, appointments, and daily coordination activities. You will coordinate across multiple teams and time zones, ensuring accurate schedules and professional communication with clients and colleagues.

The role requires proactive scheduling, strong interpersonal skills, and proficiency with Google Calendar, Outlook, and CRM systems.

Qualifications

• Experience in scheduling or administrative support.
• Ability to manage calendars and deadlines.
• Strong communication with customers, clients, and teams.
• Proficient with Google Calendar, Outlook, and CRM.
• Remote work setup and reliable internet.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Communication

Organizational skills

Attention to detail

Scheduling management

Multitasking

Follow-up

Customer communication

Scheduling tools

CRM familiarity

Remote collaboration

Adaptability

Reliability

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Spreadsheets

Job description

Simera is seeking a highly organized Scheduling Coordinator in San Francisco, CA to manage calendars, appointments, and daily coordination activities. You will coordinate across multiple teams and time zones, ensuring accurate schedules and professional communication with clients and colleagues.

The role requires proactive scheduling, strong interpersonal skills, and proficiency with Google Calendar, Outlook, and CRM systems.