Remote Scheduling Coordinator & Calendar Manager

Simera; San Francisco (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination activities. You will coordinate across teams and time zones, ensuring accurate scheduling, timely confirmations, and proactive communication.

Ideal candidates will excel in fast-paced settings, demonstrate strong attention to detail, and be proficient with Google Calendar, Outlook, and CRM systems. Remote work capabilities may be considered for the right candidate.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong calendar and scheduling management abilities.
• Ability to manage multiple appointments and priorities simultaneously.
• Strong follow-up and problem-solving skills.
• Ability to communicate professionally with customers, clients, and internal teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Communication

Organization

Attention to detail

Calendar management

Multi-tasking

Follow-up

Professionalism

Scheduling tools

CRM proficiency

Remote teamwork

Tools

Google Calendar

Microsoft Outlook

Google Workspace

Job description

Simera is seeking a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination activities. You will coordinate across teams and time zones, ensuring accurate scheduling, timely confirmations, and proactive communication.

Ideal candidates will excel in fast-paced settings, demonstrate strong attention to detail, and be proficient with Google Calendar, Outlook, and CRM systems. Remote work capabilities may be considered for the right candidate.