Remote Scheduling Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 86,000; Full time

Job summary

Simera in San Francisco seeks a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination across teams. You will ensure meetings are scheduled efficiently, conflicts are avoided, and stakeholders stay informed.

Ideal candidates communicate clearly, handle multiple priorities, and maintain accurate scheduling data in calendars and CRM systems. This fast-paced, remote-friendly role rewards proactive problem-solving and a professional, customer-focused

Qualifications

• Experience in scheduling, coordination, or admin support.
• Experience managing calendars and scheduling requests.
• Able to work independently and with remote teams.
• Reliable internet and setup for remote work.

Responsibilities

• Manage calendars, appointments, and schedules.
• Schedule, reschedule, and confirm appointments.
• Communicate with clients, employees, and stakeholders regarding scheduling.
• Monitor calendars for conflicts and adjust accordingly.
• Send confirmations, reminders, and follow-ups.
• Coordinate meetings across teams, locations, and time zones.
• Maintain scheduling data in calendars and CRM systems.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up on pending scheduling requests.
• Prepare daily or weekly scheduling reports.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to teams.
• Assist with administrative tasks related to scheduling.
• Identify recurring scheduling issues and suggest improvements.
• Maintain professional and customer-focused approach.

Skills

Communication

Organization

Attention to detail

Calendar management

Multi-tasking

Problem-solving

Professional communication

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Job description

Simera in San Francisco seeks a highly organized Scheduling Coordinator to manage calendars, appointments, and daily coordination across teams. You will ensure meetings are scheduled efficiently, conflicts are avoided, and stakeholders stay informed.

Ideal candidates communicate clearly, handle multiple priorities, and maintain accurate scheduling data in calendars and CRM systems. This fast-paced, remote-friendly role rewards proactive problem-solving and a professional, customer-focused