Remote-Ready Scheduling Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination across teams. The role emphasizes reliability, proactive communication, and accuracy in scheduling across multiple stakeholders.

You will handle calendar coordination, confirmations, reminders, and reports, ensuring schedules align with business needs while maintaining a professional, customer-focused approach in a fast-paced remote-capable environment.

Qualifications

• Experience scheduling, coordination, or similar roles.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Strong computer and digital skills.
• Ability to work with remote teams.
• English proficiency for coordinating with English-speaking customers or teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Communication

Organization

Attention to detail

Calendar management

Multi-tasking

Follow-up

Professionalism

Scheduling tools

CRM familiarity

Tools

Google Calendar

MS Outlook

Google Workspace

CRM

Job description

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination across teams. The role emphasizes reliability, proactive communication, and accuracy in scheduling across multiple stakeholders.

You will handle calendar coordination, confirmations, reminders, and reports, ensuring schedules align with business needs while maintaining a professional, customer-focused approach in a fast-paced remote-capable environment.