Scheduling & Calendar Maestro

Simera; San Francisco (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination activities. The role requires reliability, proactive communication with multiple stakeholders, and meticulous scheduling across teams and tools.

You will coordinate calendars, confirm appointments, and monitor for conflicts. Proficiency in Google Calendar, Outlook, Google Workspace, and CRM systems is essential. The position supports a remote work setup for a fast-paced environment.

Qualifications

• Experience in scheduling, coordination, administrative support, or a similar role.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Experience communicating with customers, clients, employees, or other stakeholders.
• Strong computer and digital skills.
• Ability to manage multiple schedules and deadlines accurately.
• Ability to work independently and collaborate effectively with remote teams.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and proactive attitude.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Communication

Organization

Attention to detail

Scheduling

Multi-tasking

Follow-up

Professional communication

CRM proficiency

Google Calendar

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Job description

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination activities. The role requires reliability, proactive communication with multiple stakeholders, and meticulous scheduling across teams and tools.

You will coordinate calendars, confirm appointments, and monitor for conflicts. Proficiency in Google Calendar, Outlook, Google Workspace, and CRM systems is essential. The position supports a remote work setup for a fast-paced environment.