Strategic Scheduling & Calendar Coordinator

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera in San Francisco is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination tasks with reliability and attention to detail. You will liaise with clients, colleagues, and external partners to confirm schedules, resolve conflicts, and maintain accurate records in CRM and calendars.

This role supports fast-paced operations and remote collaboration across teams. A proactive, organized approach and strong communication are essential to ensure timely, smooth

Qualifications

• Experience coordinating calendars, appointments, and scheduling requests.
• Strong written and verbal communication.
• Ability to work independently and with remote teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Calendar management

Communication skills

Organization/time management

Attention to detail

Multi-tasking

Customer/service mindset

Remote collaboration

Tools

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Job description

Simera in San Francisco is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination tasks with reliability and attention to detail. You will liaise with clients, colleagues, and external partners to confirm schedules, resolve conflicts, and maintain accurate records in CRM and calendars.

This role supports fast-paced operations and remote collaboration across teams. A proactive, organized approach and strong communication are essential to ensure timely, smooth