Remote Scheduling Coordinator: Master Calendar

Simera; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Simera is seeking a highly organized Scheduling Coordinator in the San Francisco area to manage calendars, appointments, and daily coordination tasks. This role focuses on reliable, proactive communication with clients and internal teams to keep schedules accurate and up-to-date.

You will coordinate across multiple teams, track changes, and ensure policies and service standards are followed. A strong attention to detail and the ability to adapt in a fast-paced environment are essential.

Qualifications

• Previous experience in scheduling, coordination or similar role.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Strong computer and digital skills; experience coordinating with remote teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability.
• Communicate with clients, customers, employees, and stakeholders regarding appointments.
• Monitor calendars to identify conflicts and adjust accordingly.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across teams, locations, and time zones.
• Maintain accurate scheduling data in calendars and CRM systems.
• Track cancellations, rescheduled appointments, and no-shows.
• Prepare scheduling reports as needed.
• Ensure scheduling policies and service standards are followed.
• Identify recurring scheduling issues and suggest improvements.

Skills

Communication

Organizational skills

Attention to detail

Calendar management

Multitasking

Follow-up

Professional communication

Tools

Google Calendar

Microsoft Outlook

Google Workspace

Job description

Simera is seeking a highly organized Scheduling Coordinator in the San Francisco area to manage calendars, appointments, and daily coordination tasks. This role focuses on reliable, proactive communication with clients and internal teams to keep schedules accurate and up-to-date.

You will coordinate across multiple teams, track changes, and ensure policies and service standards are followed. A strong attention to detail and the ability to adapt in a fast-paced environment are essential.