Strategic Real Estate Transaction Coordinator

Long & Foster; West Chester (Chester County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Dental Insurance

Vision Insurance

Life Insurance

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

Long & Foster is seeking a Transaction Coordinator to assist agents from contract ratification through closing, ensuring all tasks and documents are handled efficiently. You will coordinate communications among parties, manage timelines, prep paperwork, and keep the Excel database updated, supporting a smooth, on-schedule transaction process.

This role requires attention to detail, the ability to juggle multiple files, and excellent organizational skills to ensure compliance with state

Qualifications

• 2+ years of experience in transaction coordination or real estate transactions.
• Excellent attention to detail and strong verbal and written communication.
• Ability to prioritize requests and work independently as well as with teams.
• Experience managing multiple tasks to meet tight deadlines.
• Familiarity with Microsoft 365 suite.

Responsibilities

• Establish communication with all parties of the transactions.
• Verify files for accuracy and completion of all required documents.
• Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
• Order HOA/Condo documents and Home Warranty, if applicable.
• Keep agent updated though out by providing detailed email communication.
• Updated internal Excel database with transaction details.
• Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
• Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
• Review title and order payoff and judgements as required.
• Send title packet to title company and agent, providing detailed summary.
• Keep the process streamlined, organized, and on-schedule.

Skills

Attention to detail

Verbal & written communication

Time management

Multi-tasking

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft 365 (Excel, Word, Outlook)

Job description

Long & Foster is seeking a Transaction Coordinator to assist agents from contract ratification through closing, ensuring all tasks and documents are handled efficiently. You will coordinate communications among parties, manage timelines, prep paperwork, and keep the Excel database updated, supporting a smooth, on-schedule transaction process.

This role requires attention to detail, the ability to juggle multiple files, and excellent organizational skills to ensure compliance with state