Strategic Program Specialist — Remote

AMG & Associates, Inc.; Minnesota; Hybrid; USD 115,000 - 150,000; Full time

Job summary

AMG & Associates, Inc. is seeking a Program Management Specialist to organize and drive complex organizational programs on a full-time contract basis.

You will coordinate planning, track deliverables, manage resources, and report progress to senior leadership. The ideal candidate has strong organizational and analytical skills, experience across cross-functional initiatives, and proficiency with modern PM tools.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Program Management, Management, Public Administration, or related field.
• 3+ years of professional experience in program coordination, project management, business operations, or related administrative/management discipline.
• Demonstrated experience supporting multiple projects, programs, or cross-functional business initiatives.
• Strong understanding of program planning, project coordination, resource management, and performance monitoring.
• Experience developing project schedules, tracking deliverables, preparing reports, and maintaining program documentation.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Ability to analyze program information, identify operational challenges, and recommend appropriate solutions.
• Strong written and verbal communication skills, including the ability to communicate effectively with senior management and stakeholders.
• Experience coordinating meetings, facilitating discussions, and managing follow-up activities across different departments.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Familiarity with project and program management platforms such as Microsoft Project, Smartsheet, Asana, Monday.com, Jira, or similar tools.
• Ability to manage competing priorities, work independently, and meet demanding deadlines.
• Strong interpersonal skills and the ability to establish productive working relationships with internal and external stakeholders.
• Knowledge of project governance, risk management, budgeting, and performance reporting is an advantage.
• Professional certifications such as PMP, CAPM, PgMP, or other recognized program and project management credentials are preferred.

Responsibilities

• Coordinate the planning, execution, and monitoring of multiple organizational programs and strategic initiatives.
• Support program managers in establishing objectives, timelines, deliverables, milestones, and performance expectations.
• Develop and maintain program schedules, implementation plans, status reports, and supporting documentation.
• Monitor program progress and identify potential delays, resource constraints, operational challenges, and delivery risks.
• Coordinate activities across departments to ensure alignment between program objectives and business priorities.
• Facilitate program meetings, planning sessions, stakeholder discussions, and progress reviews.
• Maintain communication with internal teams, external partners, vendors, and other program stakeholders.
• Track program budgets, resource allocations, expenditures, and operational requirements.
• Prepare management reports, presentations, performance summaries, and executive-level program updates.
• Monitor key performance indicators (KPIs) and program metrics to evaluate progress and overall effectiveness.
• Identify opportunities to improve program coordination, reporting procedures, resource utilization, and administrative processes.
• Assist with risk assessments and support the development of mitigation strategies for identified program challenges.
• Ensure program activities follow established organizational policies, procedures, governance standards, and compliance requirements.
• Coordinate the preparation and distribution of program materials, meeting agendas, project updates, and action items.
• Maintain accurate records of program decisions, deliverables, schedules, documentation, and stakeholder communications.
• Support change management activities and facilitate the implementation of new program procedures and operational initiatives.
• Work with project leads to ensure dependencies, deliverables, and cross-functional responsibilities are properly coordinated.
• Assist with vendor coordination, contract documentation, procurement activities, and external resource management when required.
• Conduct research and gather information to support program planning, strategic recommendations, and operational decision-making.
• Ensure program milestones are achieved in accordance with approved schedules, quality expectations, and organizational objectives.

Skills

Organizational skills

Project coordination

Analytical thinking

Communication skills

Problem solving

Stakeholder management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Project

Smartsheet

Asana

Monday.com

Jira

Job description

AMG & Associates, Inc. is seeking a Program Management Specialist to organize and drive complex organizational programs on a full-time contract basis.

You will coordinate planning, track deliverables, manage resources, and report progress to senior leadership. The ideal candidate has strong organizational and analytical skills, experience across cross-functional initiatives, and proficiency with modern PM tools.