Remote Program Management Specialist

AMG & Associates, Inc.; Metropolis (IL); Hybrid; USD 115,000 - 150,000; Full time

Job summary

AMG & Associates, Inc. is seeking a highly organized Program Management Specialist on a full-time contract to coordinate multiple organizational programs, track deliverables, and ensure timely, aligned execution.

You will work with program managers and teams to develop schedules, reports, and performance updates, while monitoring KPIs and mitigating risks. The role supports cross-functional collaboration and effective stakeholder communication in a remote or hybrid setup.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Program Management, Management, Public Administration, or related field.
• 3+ years of professional experience in program coordination, project management, business operations, or related administrative/management discipline.
• Demonstrated experience supporting multiple projects, programs, or cross-functional business initiatives.
• Strong understanding of program planning, project coordination, resource management, and performance monitoring.
• Experience developing project schedules, tracking deliverables, preparing reports, and maintaining program documentation.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Strong written and verbal communication skills, including the ability to communicate effectively with senior management and stakeholders.

Responsibilities

• Coordinate planning, execution, and monitoring of multiple programs.
• Support program managers in establishing objectives, timelines, deliverables, milestones, and performance expectations.
• Develop and maintain program schedules, implementation plans, status reports, and supporting documentation.
• Monitor program progress and identify potential delays, resource constraints, operational challenges, and delivery risks.
• Coordinate activities across departments to ensure alignment between program objectives and business priorities.
• Facilitate program meetings, planning sessions, stakeholder discussions, and progress reviews.
• Maintain communication with internal teams, external partners, vendors, and other program stakeholders.
• Track program budgets, resource allocations, expenditures, and operational requirements.
• Prepare management reports, presentations, performance summaries, and executive-level program updates.
• Monitor KPIs and program metrics to evaluate progress and overall effectiveness.
• Identify opportunities to improve program coordination, reporting procedures, resource utilization, and administrative processes.
• Assist with risk assessments and support the development of mitigation strategies for identified program challenges.
• Ensure program activities follow established organizational policies, procedures, governance standards, and compliance requirements.
• Coordinate the preparation and distribution of program materials, meeting agendas, project updates, and action items.
• Maintain accurate records of program decisions, deliverables, schedules, documentation, and stakeholder communications.
• Support change management activities and facilitate the implementation of new program procedures and operational initiatives.
• Work with project leads to ensure dependencies, deliverables, and cross-functional responsibilities are properly coordinated.
• Assist with vendor coordination, contract documentation, procurement activities, and external resource management when required.
• Conduct research and gather information to support program planning, strategic recommendations, and operational decision-making.
• Ensure program milestones are achieved in accordance with approved schedules, quality expectations, and organizational objectives.

Skills

Organizational skills

Analytical skills

Communication skills

Problem solving

Stakeholder management

Microsoft Office

PM platforms

Education

Bachelor's degree in Business Administration

Tools

Microsoft Project

Smartsheet

Asana

Monday.com

Jira

Job description

AMG & Associates, Inc. is seeking a highly organized Program Management Specialist on a full-time contract to coordinate multiple organizational programs, track deliverables, and ensure timely, aligned execution.

You will work with program managers and teams to develop schedules, reports, and performance updates, while monitoring KPIs and mitigating risks. The role supports cross-functional collaboration and effective stakeholder communication in a remote or hybrid setup.