Strategic Payroll Supervisor - Remote Eligible

Montana Historical Society; Helena (MT); Hybrid; USD 82,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Telework Eligible

Job summary

Montana Department of Administration in Helena seeks a Payroll Supervisor to lead the statewide payroll function, ensuring accurate biweekly payroll, tax compliance, and timely reporting. The role involves developing policies, supervising staff, and coordinating with SABHRS and PeopleSoft systems.

The successful candidate will have a bachelor’s degree and extensive payroll experience, including supervisory duties.

Qualifications

• Requires a Bachelor’s degree in business, finance, or related field.
• Five years’ payroll, payroll accounting, and tax-related experience.
• Two years’ supervisory experience.

Responsibilities

• Develop and maintain statewide payroll policies, procedures, and internal controls.
• Ensure accurate, timely payroll processing and data integrity.
• Monitor compliance for taxes, benefits, leave payouts, garnishments, and withholding requirements.
• Manage distribution of employee and employer payroll contributions.
• Oversee statewide payroll reporting (941, state tax, W-2, M‑W3, records).
• Handle multi‑state payroll tax registration, filing, and reconciliation.
• Provide agency support, communicate system and policy changes, and resolve payroll issues.
• Assist agencies with reconciling payroll processing and resolving errors and differences before payroll is confirmed and processed.
• Review and approve time reporting, earnings, and deduction code requests.
• Perform payroll accounting, including GL posting, account reconciliation, and deduction reporting.
• Identify and resolve accounting and tax issues with agencies and the IRS.
• Support testing and implementation of PeopleSoft tax updates and Payroll/Time & Labor changes.
• Coordinate payroll and benefits processes with SABHRS schedules.
• Partner with agencies, IT, and HR to enhance system functionality and reporting.

Skills

Payroll compliance

Verbal & written communication

Analytical thinking

Education

Bachelor’s degree in business, finance, or related field

Tools

SABHRS

PeopleSoft

Job description

Montana Department of Administration in Helena seeks a Payroll Supervisor to lead the statewide payroll function, ensuring accurate biweekly payroll, tax compliance, and timely reporting. The role involves developing policies, supervising staff, and coordinating with SABHRS and PeopleSoft systems.

The successful candidate will have a bachelor’s degree and extensive payroll experience, including supervisory duties.