Payroll Supervisor

Headfarmer; Phoenix (AZ); On-site; USD 70,000 - 90,000; Full time

Job summary

A payroll services firm in Arizona is seeking a Payroll Supervisor to oversee the accurate processing of payroll for hourly, salaried, and contract employees. The ideal candidate will ensure compliance with laws, manage payroll operations, and lead a team, bringing 3–5+ years of payroll experience, strong analytical skills, and familiarity with payroll systems. This role offers the opportunity to develop process improvements, supporting HR and Finance to maintain payroll integrity and accuracy.

Qualifications

• 3–5+ years of payroll experience, including supervisory or team-lead responsibilities.
• Strong knowledge of payroll regulations, tax laws, and wage-and-hour rules.
• High attention to detail and strong analytical skills.

Responsibilities

• Supervise end-to-end payroll processing for hourly, salaried, and contract employees.
• Ensure compliance with federal, state, and local wage and hour laws.
• Oversee payroll system updates, configuration, and maintenance.

Skills

Strong leadership

Analytical skills

Payroll process expertise

Tools

ADP

Ceridian

Paylocity

Microsoft Excel

Job description

The Payroll Supervisor oversees the accurate and timely processing of the organization’s payroll. This role ensures compliance with federal, state, and local regulations; manages payroll staff; audits payroll reports; and collaborates with HR and Finance to maintain payroll integrity. The ideal candidate brings strong leadership, analytical skills, and deep payroll process expertise.

Key Responsibilities

Payroll Operations

• Supervise end-to-end payroll processing for hourly, salaried, and contract employees.
• Review and approve payroll entries, adjustments, and final pay calculations.
• Ensure timely and accurate distribution of paychecks, direct deposits, and payroll reports.
• Maintain accurate payroll records in accordance with internal policies and regulatory requirements.

Compliance & Reporting

• Ensure compliance with federal, state, and local wage and hour laws.
• Oversee preparation and submission of payroll tax filings and W-2/1099 documentation.
• Audit payroll reports to identify discrepancies and implement corrective actions.
• Support internal and external audits by providing required payroll data.
• Partner with HR to process employee changes, benefits deductions, and timekeeping issues.
• Coordinate with Finance to reconcile payroll accounts and provide payroll-related data.
• Respond to employee inquiries with professionalism and confidentiality.

System & Process Management

• Oversee payroll system updates, configuration, and maintenance.
• Develop and implement process improvements to optimize payroll accuracy and efficiency.
• Ensure data integrity between payroll, HRIS, and timekeeping systems.

Qualifications

Required

• 3–5+ years of payroll experience, including supervisory or team-lead responsibilities.
• Strong knowledge of payroll regulations, tax laws, and wage-and-hour rules.
• Proficiency with payroll systems (ADP, Ceridian, Paylocity, etc.) and Microsoft Excel.
• High attention to detail and strong analytical skills.