Strategic Operations Coordinator for Exec Support

Irvine Company Chicago; Irvine (CA); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Paid time off

Job summary

Irvine Company Retail Properties is seeking an experienced Executive Assistant to support the Regional and Neighborhood & Community Center management teams in Irvine. You will act as a strategic liaison across departments to optimize the management of retail property assets and assist executive leadership with analytical reports and document preparation.

Key duties include coordinating calendars, compiling weekly executive reports on store openings and closings, reviewing leasing deals for

Qualifications

• 5+ years providing executive support to senior leaders or multiple teams in a fast-paced setting.
• Experience in real estate, retail, leasing, development, or related field is preferred.
• Bachelor's degree or equivalent experience.
• Proficient with Google Suite; advanced Excel and PowerPoint.

Responsibilities

• Manage executive calendars and scheduling, resolving conflicts and optimizing time management.
• Prepare weekly executive reports detailing store openings/closings and data accuracy.
• Analyze leasing deals for consistency and flag operational risks for review.
• Oversee quarterly reports to the division president and track major capital projects.
• Ensure training compliance and deadlines across the division.
• Reconcile monthly procurement card expenses for SVP/VP operations with policy compliance.

Skills

Executive support

Communication

Google Suite

Excel

PowerPoint

Salesforce

Executive interaction

Education

Bachelor's degree

Tools

Salesforce

Job description

Irvine Company Retail Properties is seeking an experienced Executive Assistant to support the Regional and Neighborhood & Community Center management teams in Irvine. You will act as a strategic liaison across departments to optimize the management of retail property assets and assist executive leadership with analytical reports and document preparation.

Key duties include coordinating calendars, compiling weekly executive reports on store openings and closings, reviewing leasing deals for