Executive Operations Coordinator

Irvine Company; Irvine (CA); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company is seeking an experienced Executive Support Specialist to assist the Regional and Neighborhood & Community Center management teams. You will act as a strategic liaison across departments to optimize the management of retail property assets and support executive leadership with analytics and documentation.

Your responsibilities include preparing reports, coordinating approvals, and conducting expense reviews, while ensuring compliance with internal policies.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years providing executive support in a fast-paced setting, ideally in commercial real estate, retail, leasing or related fields.
• Experience supporting senior leaders or multiple teams and coordinating cross-functional activities.
• Proficiency with Google Suite, Excel, Word and PowerPoint; Salesforce a plus.

Responsibilities

• Manage executive calendars and scheduling for direct supervisor, resolving conflicts and optimizing time management.
• Prepare weekly executive reports detailing store openings/closings, collaborating with asset teams to verify data accuracy.
• Analyze weekly leasing committee deals, identify discrepancies against underwriting models and flag potential risks for review.
• Administer quarterly reports to the division president, documenting progress on capital projects and upcoming openings.
• Monitor division-wide compliance for mandatory training assignments and ensure deadlines are met.
• Evaluate lease amendments for completeness and flag high-impact changes needing approval.
• Reconcile monthly procurement card expenses for senior leaders with policy compliance.

Skills

Executive support

Communication

Google Suite

Salesforce

Education

Bachelor's degree or equivalent experience

Tools

Excel

PowerPoint

Word

Google Sheets

Job description

Irvine Company is seeking an experienced Executive Support Specialist to assist the Regional and Neighborhood & Community Center management teams. You will act as a strategic liaison across departments to optimize the management of retail property assets and support executive leadership with analytics and documentation.

Your responsibilities include preparing reports, coordinating approvals, and conducting expense reviews, while ensuring compliance with internal policies.