Executive Operations & Analytics Coordinator

Socket.dev; Irvine (CA); On-site; USD 76,000 - 96,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Retail Properties is seeking an experienced administrative professional to provide executive support to regional management and cross-department teams. You will coordinate calendars, prepare reports, and manage complex document flows for approval of capital and leasing initiatives.

The role emphasizes analytical reporting, expense reviews, and ensuring compliance with deadlines, with the opportunity to interact with senior executives, retailers, and project teams.

Qualifications

• 5+ years providing executive support to senior leaders in a fast-paced environment.
• Experience in commercial real estate, retail, leasing, or related field is preferred.
• Strong communication, organizational, and problem-solving skills.

Responsibilities

• Manage executive calendars and scheduling for direct supervisor, resolving conflicts and optimizing time.
• Prepare weekly executive reports detailing store openings/closures with data accuracy.
• Analyze leasing committee deals and flag discrepancies for review.
• Prepare quarterly reports to the division president on capital projects and openings.
• Track mandatory training and ensure deadlines are met.
• Evaluate lease amendment requests for impact and approvals.
• Reconcile procurement card expenses for SVP and VP of Operations, ensuring policy compliance.

Skills

Executive support

Time management

Communication

Stakeholder management

Cross-functional collaboration

Education

Bachelor's Degree (or equivalent experience)

Tools

Salesforce

Job description

Irvine Company Retail Properties is seeking an experienced administrative professional to provide executive support to regional management and cross-department teams. You will coordinate calendars, prepare reports, and manage complex document flows for approval of capital and leasing initiatives.

The role emphasizes analytical reporting, expense reviews, and ensuring compliance with deadlines, with the opportunity to interact with senior executives, retailers, and project teams.