Sr. Operations Coordinator - Retail ($36.39 - $46.20)

Irvine Company; Irvine (CA); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company is seeking an Sr. Operations Coordinator - Retail to provide high-level operational and administrative support to the Regional and Neighborhood & Center management teams in Irvine, CA.

You will serve as a strategic liaison across departments to optimize asset management, prepare analytical reports, coordinate documents for approvals, and oversee expense reviews. The role involves managing executive calendars, producing weekly and quarterly reports, analyzing leasing data, and

Qualifications

• 5+ years providing executive support to senior leaders or multiple teams in a fast-paced setting.
• Bachelor's Degree (or equivalent experience) required.
• Proven ability to interact confidently with senior executives, retailers, and other professionals.
• Strong proficiency in Google Suite, Excel, Word and PowerPoint; Salesforce a plus.

Responsibilities

• Manage executive calendars and scheduling for direct supervisor, proactively resolving conflicts.
• Compile weekly executive reports detailing store openings/closings with data accuracy.
• Analyze weekly divisional leasing committee deals and flag discrepancies.
• Administer quarterly reports to the division president on capital projects and openings.
• Monitor compliance for mandatory training assignments and deadlines.
• Evaluate lease amendment requests for completeness and high-impact changes.
• Reconcile monthly procurement card expenses for senior leaders with policy compliance.

Skills

Google Suite

Excel

Word

PowerPoint

Education

Bachelor's Degree (or equivalent)

Tools

Salesforce

Job description

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Sr. Operations Coordinator - Retail ($36.39 - $46.20)

Date: Sep 21, 2026

Property: 110 INNOVATION (0009)

Location: Irvine, CA, 92617

Division: Retail (Retail)

Position Summary:

Provides operational and administrative support to the Regional and Neighborhood & Community Center management teams. This role serves as a strategic liaison across departments to optimize the management of retail property assets. Key responsibilities include supporting executive leadership, preparing analytical reports, coordinating documents for approval, and executing comprehensive expense reviews.

• Manage executive calendars and scheduling for direct supervisor, conducting daily reviews to proactively resolve conflicts and optimize time management.
• Compile weekly executive reports detailing recent and upcoming store openings and closings, collaborating with asset teams to verify and consolidate data accuracy.
• Analyze weekly divisional leasing committee deals, identifying discrepancies against underwriting models and flagging potential operational risks for supervisor review.
• Administer quarterly reports to the division president, documenting progress on major capital projects and critical upcoming store openings.
• Monitor division-wide compliance for mandatory training assignments, tracking progress to guarantee completions by established deadlines.
• Evaluate lease amendment requests for completeness and flag high-impact financial changes that may require higher-level approval.
• Reconcile monthly procurement card expenses and coding for the Senior Vice President and Vice President of Operations, ensuring full policy compliance and consistent deadline adherence.

Additional Skills:

• Strong proficiency in Google Suite, Excel, Word, PowerPoint; Salesforce a plus.
• Ability to interact confidently with senior executives, retailers, and other professionals.

Preferred Education:

• Bachelor's Degree (or equivalent experience)

Preferred Years of Relevant Work Experience:

• 5+ years providing executive support to senior leaders or multiple teams in a fast-paced setting, ideally in commercial real estate, retail, leasing, development, or a related field.

Minimum Qualifications / Other Expectations:

Compensation:

Base Pay Range:$36.39 -$46.20

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:

Irvine Company Retail Properties (a division of Irvine Company) has created some of America's most popular retail centers. Each of our 40 retail centers - including Fashion Island in Newport Beach, Irvine Spectrum Center and The Market Place, as well as neighborhood shopping centers like Woodbury Town Center in Irvine - is meticulously planned and ideally located to support the community it serves.

We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.