Sr. Operations Coordinator - Retail ($36.39 - $46.20)

Socket.dev; Irvine (CA); On-site; USD 76,000 - 96,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Retail Properties is seeking an experienced administrative professional to provide executive support to regional management and cross-department teams. You will coordinate calendars, prepare reports, and manage complex document flows for approval of capital and leasing initiatives.

The role emphasizes analytical reporting, expense reviews, and ensuring compliance with deadlines, with the opportunity to interact with senior executives, retailers, and project teams.

Qualifications

• 5+ years providing executive support to senior leaders in a fast-paced environment.
• Experience in commercial real estate, retail, leasing, or related field is preferred.
• Strong communication, organizational, and problem-solving skills.

Responsibilities

• Manage executive calendars and scheduling for direct supervisor, resolving conflicts and optimizing time.
• Prepare weekly executive reports detailing store openings/closures with data accuracy.
• Analyze leasing committee deals and flag discrepancies for review.
• Prepare quarterly reports to the division president on capital projects and openings.
• Track mandatory training and ensure deadlines are met.
• Evaluate lease amendment requests for impact and approvals.
• Reconcile procurement card expenses for SVP and VP of Operations, ensuring policy compliance.

Skills

Executive support

Time management

Communication

Stakeholder management

Cross-functional collaboration

Education

Bachelor's Degree (or equivalent experience)

Tools

Salesforce

Job description

Position Summary:

Provides operational and administrative support to the Regional and Neighborhood & Community Center management teams. This role serves as a strategic liaison across departments to optimize the management of retail property assets. Key responsibilities include supporting executive leadership, preparing analytical reports, coordinating documents for approval, and executing comprehensive expense reviews.

Key Responsibilities:

• Manage executive calendars and scheduling for direct supervisor, conducting daily reviews to proactively resolve conflicts and optimize time management.
• Compile weekly executive reports detailing recent and upcoming store openings and closings, collaborating with asset teams to verify and consolidate data accuracy.
• Analyze weekly divisional leasing committee deals, identifying discrepancies against underwriting models and flagging potential operational risks for supervisor review.
• Administer quarterly reports to the division president, documenting progress on major capital projects and critical upcoming store openings.
• Monitor division-wide compliance for mandatory training assignments, tracking progress to guarantee completions by established deadlines.
• Evaluate lease amendment requests for completeness and flag high-impact financial changes that may require higher-level approval.
• Reconcile monthly procurement card expenses and coding for the Senior Vice President and Vice President of Operations, ensuring full policy compliance and consistent deadline adherence.

Additional Skills:

• Excellent written and verbal communication
• Strong proficiency in Google Suite, Excel, Word, PowerPoint; Salesforce a plus.
• Ability to interact confidently with senior executives, retailers, and other professionals.

Preferred Education:

• Bachelor's Degree (or equivalent experience)

Preferred Years of Relevant Work Experience:

• 5+ years providing executive support to senior leaders or multiple teams in a fast-paced setting, ideally in commercial real estate, retail, leasing, development, or a related field.

Additional Requirements:

Minimum Qualifications / Other Expectations:

Compensation:

Base Pay Range:$36.39 -$46.20

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us: Irvine Company Retail Properties (a division of Irvine Company) has created some of America’s most popular retail centers. Each of our 40 retail centers - including Fashion Island in Newport Beach, Irvine Spectrum Center and The Market Place, as well as neighborhood shopping centers like Woodbury Town Center in Irvine - is meticulously planned and ideally located to support the community it serves.
We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.
The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, ...
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