Strategic Programs Coordinator II - Admin & Ops

Washington University; St. Louis, Northern (MO, KY); Hybrid; USD 32,000 - 50,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Metro U-Pass transit benefit

Tuition benefits

Job summary

Washington University in St. Louis is seeking an experienced program coordinator in ST. Louis, MO.

The role supports Enterprise Physical Operations with program data, governance, and executive reporting. You will coordinate meetings, manage documentation, and liaise with university departments and partners to ensure timely deliverables. The position emphasizes accuracy, process discipline, and effective communication across diverse teams, with a focus on maintaining comprehensive records and

Qualifications

• Education: high school diploma or equivalent; preferred Bachelor's degree.
• Experience: 5+ years in program coordination or related operations.
• Strong data handling, record keeping, and deadline discipline.

Responsibilities

• Coordinate assigned programs and initiatives, including schedules, milestones, deliverables, action items, dependencies, and deadlines.
• Collect, organize, validate, and maintain program, capital planning, facilities, space, infrastructure, budget, schedule, and operational data.
• Coordinate leadership reviews, working sessions, committee meetings, agendas, materials, and action-item tracking.
• Prepare and coordinate executive presentations, dashboards, reports, and briefing materials with accuracy and consistency.
• Serve as a liaison among Enterprise Physical Operations, university departments, consultants, project teams, and stakeholders.
• Maintain program records and documentation in line with policies and records-management standards.

Skills

Admin Support

Calendar Mgmt

Confidentiality

Data Monitoring

Data Reporting

Deadline Management

Detail Orientation

Documentation Prep

Document Management

Interpersonal Communication

Meeting Facilitation

MS Office

Multicultural Environments

Presentation Prep

Prioritization

Problem Solving

Professional Judgement

Program Coordination

Project Coordination

Records Management

Scheduling

Stakeholder Coordination

Task Management

Time Management

Written Communication

Education

High school diploma

Bachelor's degree

Job description

Washington University in St. Louis is seeking an experienced program coordinator in ST. Louis, MO.

The role supports Enterprise Physical Operations with program data, governance, and executive reporting. You will coordinate meetings, manage documentation, and liaise with university departments and partners to ensure timely deliverables. The position emphasizes accuracy, process discipline, and effective communication across diverse teams, with a focus on maintaining comprehensive records and