Strategic Office & Operations Manager

Citrin-Cooperman-Advisors-LLC; North Carolina; On-site; USD 65,000 - 85,000; Full time

Job summary

Citrin Cooperman seeks an Office Manager, Firm Operations, to join our Firm Operations team within the Administrative Support department. You’ll oversee day-to-day office operations, manage administrative workflow, and ensure high-quality client service across the office.

You’ll support month-end close activities for time and billing, monitor budgets, lead vendor relationships, and coordinate office communications and events.

Qualifications

• 5-7+ years of administrative experience.
• 2+ years of experience managing direct reports.
• Strong project management skills and ability to manage multiple initiatives.
• Experience leading operational changes and driving adoption of new processes and firm initiatives.
• Maintain integrity, professionalism, diplomacy and discretion.
• Strong organizational, communication, and interpersonal skills.
• Attention to detail and ability to follow firm procedures and complete projects on time.
• Sound judgment, problem-solving skills, and ability to escalate issues appropriately.
• Be adaptable in a fast-paced environment and collaborate as a team member.
• Proficiency with Microsoft 365 applications including advanced Excel.

Responsibilities

• Oversee day-to-day office operations, administrative workflow, and client services to ensure efficient support across the office.
• Support month-end close activities for time and billing, including monitoring time-entry compliance.
• Provide high-quality, responsive support to partners and managing directors by anticipating needs and resolving issues.
• Monitor revenue targets, budgets, and office expenditures, and identify cost-saving opportunities.
• Manage relationships with vendors, building management, service providers, and contractors.
• Lead office communications initiatives and coordinate events, announcements, and updates.
• Manage administrative assistants and receptionists, ensuring 5-day coverage and guidance.

Skills

Administrative experience

Managing direct reports

Project management

Operational leadership

Communication skills

Organizational skills

Attention to detail

Problem-solving

Team player

Microsoft 365 / Excel

Education

Bachelor’s degree

Tools

Microsoft 365 Suite

Advanced Excel

Job description

Citrin Cooperman seeks an Office Manager, Firm Operations, to join our Firm Operations team within the Administrative Support department. You’ll oversee day-to-day office operations, manage administrative workflow, and ensure high-quality client service across the office.

You’ll support month-end close activities for time and billing, monitor budgets, lead vendor relationships, and coordinate office communications and events.