Operations & Office Support Specialist

Citrin-Cooperman-Advisors-LLC; Braintree (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within the Administrative Support department. This role supports Office Manager and Regional Office Director in daily operations, events, mail handling, meeting coordination, and data management.

The candidate should have 2+ years of administrative experience, be tech-savvy with MS Office and Excel, and possess strong organizational and communication skills.

Qualifications

• 2+ years of administrative experience.
• Proficient with Microsoft Office; strong Excel functions knowledge.
• Able to multi-task and work with attention to detail.
• Strong verbal and written communication skills.
• Capacity to work overtime as needed.

Responsibilities

• Maintain front office operations with reception coverage and visitor experience.
• Keep office in a clean, welcoming state for guests and staff.
• Plan and coordinate events with cross-functional teams and external vendors.
• Process incoming/outgoing mail and arrange shipping methods.
• Assist Office Manager with meetings, booking spaces, meals, and room setup.
• Monitor office inventory and assist with replenishment.
• Update and maintain client databases and admin mailboxes.
• Support Tax Operations during peak periods and assist onboarding processes.
• Leverage AI tools to improve workflows and productivity.
• Handle ad-hoc projects as needed.

Skills

Team player

Attention to detail

Verbal communication

Written communication

Multi-tasking

Tools

Microsoft Office

Excel

Job description

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within the Administrative Support department. This role supports Office Manager and Regional Office Director in daily operations, events, mail handling, meeting coordination, and data management.

The candidate should have 2+ years of administrative experience, be tech-savvy with MS Office and Excel, and possess strong organizational and communication skills.