Strategic Office Manager: Streamline Ops & Admin

Bright Horizon Care; Huntington Beach (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Employee discounts

Free uniforms

Opportunity for advancement

Training & development

Job summary

Bright Horizon Care is seeking an organized Office Manager to oversee daily operations and support the owner and team. You will coordinate administrative work, communicate with customers and vendors, maintain records, and help keep the business running efficiently.

The role requires initiative, managing competing priorities with professionalism, and the ability to identify what needs attention and resolve routine issues independently while keeping leadership informed.

Qualifications

• At least three years of relevant experience in office administration or similar roles.
• Experience coordinating daily office operations and managing multiple priorities.
• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Proficiency with MS Office or Google Workspace.
• Experience with invoicing and basic financial recordkeeping.
• Ability to work independently and exercise sound judgment.
• Professionalism in handling confidential information.

Responsibilities

• Oversee daily office activities and maintain an organized, professional workplace.
• Develop and maintain office procedures, checklists, and administrative systems.
• Manage office supplies, equipment, service providers, and maintenance requests.
• Coordinate calendars, meetings, appointments, and internal deadlines.
• Identify opportunities to improve efficiency and reduce unnecessary expenses.
• Answer and direct inquiries promptly and professionally.
• Maintain accurate customer and vendor records and communicate with vendors regularly.
• Prepare invoices, track payments, and organize financial records in QuickBooks.
• Prepare correspondence, reports, and other business documents.
• Maintain filing systems and track action items to meet deadlines.
• Coordinate onboarding and offboarding activities and handle confidential information.

Skills

Office administration

Communication

Organization

Independent work

Tools

QuickBooks

Microsoft Office

Google Workspace

Job description

Bright Horizon Care is seeking an organized Office Manager to oversee daily operations and support the owner and team. You will coordinate administrative work, communicate with customers and vendors, maintain records, and help keep the business running efficiently.

The role requires initiative, managing competing priorities with professionalism, and the ability to identify what needs attention and resolve routine issues independently while keeping leadership informed.