Strategic Office & Facilities Manager

King & Spalding; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health and wellness plan

Life and disability insurance

Flexible spending accounts

Health savings account

401(k) plan

Profit sharing plan

Paid Time Off

Job summary

King & Spalding is seeking an Office Manager in Austin, TX to support the day-to-day operations of the office. You will coordinate with Facilities, HR, Finance, IT, and other departments to uphold firm practices and local office needs, and you will manage invoices, budgets, vendor relations, onboarding and special events.

The role requires strong communication, problem-solving, and organizational skills, with a focus on maintaining a professional, confidential, and welcoming workplace culture.

Qualifications

• Bachelor’s degree required.
• Minimum of five years of relevant office administration, facilities coordination, or professional services management experience required, preferably in a law firm or similar professional environment.
• Experience with budgeting, invoice processing, vendor coordination, employee support processes, and office operations is preferred.
• Strong oral and written communication skills, with the ability to interact professionally and diplomatically with employees, leadership, clients, visitors, and vendors.

Responsibilities

• Partner with office leadership and administrative teams to support daily operations and address office needs.
• Coordinate with Facilities, Administration, HR, Finance, IT, and other departments to support consistent firm practices and local office requirements.
• Process office invoices, assist with budget-related activities, and support vendor and service provider relationships.
• Support emergency preparedness, business continuity planning, security procedures, access management, and related office safety initiatives.
• Assist with onboarding, offboarding, compliance postings, and other employee-related administrative processes in coordination with HR.
• Serve as a liaison with building management and local vendors for office supplies, maintenance, cleaning, beverage services, and other workplace needs.
• Oversee office space, identify facilities issues, coordinate repairs, and help maintain a safe, clean, and professional work environment.
• Plan and support office events, community affairs activities, client/business development events, staff appreciation efforts, and other office initiatives.
• Oversee office parking, business cards, building directory, conference rooms set-ups, catering orders, recycling, and office floor plans.

Skills

Office administration

Budgeting

Vendor coordination

Staff support

Communication

Problem solving

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

King & Spalding is seeking an Office Manager in Austin, TX to support the day-to-day operations of the office. You will coordinate with Facilities, HR, Finance, IT, and other departments to uphold firm practices and local office needs, and you will manage invoices, budgets, vendor relations, onboarding and special events.

The role requires strong communication, problem-solving, and organizational skills, with a focus on maintaining a professional, confidential, and welcoming workplace culture.